8/9/2012 HOUSING AUTHORITY Minutes

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Budget to Actual Report: Mrs. Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the board, explaining the variances. The report covered all 12 months f fiscal year 2012. Mrs. Botsford reported that we ended the year in really good shape, with more income than expected and under spending in both administrative and maintenance totals. She complimented Mr. Gault on working carefully on keeping within budget and also indicated that administrative staff had worked very hard to keep costs down and stay within budget. Mrs. Botsford stated that the Budget Guidelines for Fiscal Year 2013 are still being worked on. She is on the sub-committee with DHCD to negotiate them and the next meeting is next geek. Hopefully were will have guidelines soon and then the FY 2013 budget can be done. When Tera Joy comes in to present that, he will do a review of FY 2012 as well. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of June and July 2012 and total as follows: FOR JUNE: $50,163-10 for 4001, $6,484.00 for Section B, $16,681.00 for MRVP, and $64,463.603 for Asher's Path Apartments. FOR JULY: $36,874.02 for 4001, $6,517.00 for Section B, $15,372.00 for MMP, $25,338.88 for Asher"s Path Apartments and $5,023.46 for the Housing Assistance Program. Rent Delinquencies: Mrs. Botsford reported that we have all residents paid in full at Ashr's Path. we have one residents who hasn't paid at Herneyer Village. This is the same tenant we have issued an eviction notice to. we have one resident who hasn't paid at Breezy Acres A Notice to Quit has been served on both. we also currently have 100% Ceased at Breezy Acres and Asher"s Path. we have two apartments at Horeyer Village that are now vacant and should be occupied within the next 10-1 days. motion was made by Mr. Harsch and seconded by Mr. Shackett to accept the Treasurer's Report as presented. The motion was adopted. EXECUTIVE D IRE T WS REPORT: Mrs. Botsford mailed members her written reports for June and July and added the following report: The"deg problems""at Asher"s Path are unfortunately continuing. We received a complaint again from the neighbor association abutting the property. The complaint this time was that residents are throwing their bagged dog feces on their properties. There have also been a few more occasions of dog feces being found in the hallways at Asher's Path. I've issued another strong warning to dog owners and I arra hoping things improve. OLD BUSINESS: B reezy Acres Ex ansion Great Cove Comrnuni U date: Mrs, Botsford reviewed Ms. Danner's report with the board and gave the following update: 9 DRI monies have been committed by the Selectmen so that thea is no gap in funding. • The public bid is going smoothly for the NYHA portion of the sewer line hookup. Bid opening is next Monday. • Mrs. Botsford spode with Andy darks at the Water Department and they cannot waive the inspection fees because the work is contracted out and that cost is passed on to us. He did say that he always overestimates the cost and it usually actually comes back lower than he estimates. He said that if for some reason the cost goes over the estimate, they will not charge us for the overage. 0 Mrs. Botsford signed the paperwork for the building permit yesterday. • It is still reasonable to expect a closing by the end of September with a ground breading soon afterwards. Work for both the public bid, MHA portion of the job should run concurrently to the other job,. though, so we'll sae. Page 3of5