6/9/2011 HOUSING AUTHORITY Minutes

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Minutes for the regular meeting held on April 1 , 2811 were presented. A rutin was made by Nor. Laporte and seconded by Mr. Harsch to accept the minutes as presented. The motion was adopted. i TREASURER'S REPORT: Budget to Actual Report: Ir . Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the board, explaining the variances. � Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrant for signature tonight are for the months of April and May 2011 and total as follows: For April: $34,279.49 for 4001, $6,238.00 for Section 8, $16,965.00 for MRVP, and $181,366.54 for Asher's Path Apartments. For May: $32,776.42 for 4001,, $7,115.00 for Section B, $16,957.00 for MRVP, and $33,280.71 for Asher"s Path Apartments. Rent Delinquencies: we have all rents paid in full at Asher"s Path, Breezy Acres and Homeyer Village. We are also 100% occupied at Breezy Acres, Asher's Path and Homeyer Village. I have one resident at Breezy Acres who is moving out and I arn'in the process:of Selecting a new tenant. . motion was made by Mr. Harsch and seconded by Nor. LaPorte to accept the treasurer's report as presented. The motion vwra adopted. EXECUTIVE DIF ECT R"S REPORT: Mrs. Botsford stated that she had mailed her report to the board for the months of April and May she added the following as an addendum to her report: I have been elected to the MssIAH Ro Board of Directors. • I have been nominated to the SMEDA (Southeaster Mass Executive Director's Association) Board f Directors. • I would like to again prepare an application to the CPA Committee for funding of a security deposit program, but would like to first go to the tern's Affordable Housing Committee for A support of the program. Does the board wish for me to proceed with this? A brief discussion ensued and a motion was made by Mr. Harsch and seconded by Mr. Laporte t have Mrs. Botsford request to be put on the Affordable Housing Committee agenda t presents and request support for, a security deposit/down payment program which will be later submitted to the Community Preservation n Committee for funding. The motion was adopted. 0 The last year on my contract is automatically renewed on July 1. OLD BUSINESS: Bone NEW BUSINESS: Comcast cable charge increase to residents: Mrs. Botsford informed the board that Comcast has notified us that our bulk cable rate is being increased to $12.55/month for each apartment at Homeyer Village. Mrs. Botsford requested that the beard allow the increase to residents to go from $12.00 to $13.00, with the additional 45 cents for each resident to go towards-the cost of the cable in the community room. motion was rade by Mr. Laporte and seconded by Mr. Harsch to raise the cable charge t Homeyer Village residents from $12,00 t $13.00 per month starting Judy 1, 2011. The motion was adopted. Approves r electronic signature stamp for bookkeeping rgrrn: Mrs. Botsford informed the board that there have been increasing problems with vendors and landlords not getting their checks through the automatic bill pay system we are using with our bark. It has created a lot of problems and there is a delay In getting funds credited back to our accounts when a check is missing. Our bookkeeping program -2 -