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w <br /> � t <br /> s <br /> HEW BUSINESS: <br /> Staff annual reviews/bonuses/hours: Ms. Botsford reminded the board that she recommended in <br /> November/December changing annual bonuses that had been given staff in the past to be given in <br /> conjunction with their annual review and be based on performance. The board agreed with this at the <br /> time and Mrs. Botsford is looping for permission to issue bonuses with annual reviews this year. <br /> motion was made by Mr. Harsch and seconded by Nor, Shackett topp rove Mrs. Botsford <br /> issuing annual bonuses to the staff based on their performance reviews, Bonuses would be <br /> funded only out of the Asher's Path account. The motion was adopted. Mrs. Botsford went on to <br /> i request permission to increase both the hours and the hourly pay rate of carol Mitchell, Executive <br /> Assistant. Mrs. Botsford advised the board that Ms. Mitchell has been an excellent addition to the staff, <br /> particularly in assisting Mrs. Botsford with many office tasks, as Mrs. Botsford's time is spent more and <br /> more on managerial, reporting, development, and attending meetings. Ms. Mitchell has been a quick <br /> learner, eager to tale on more responsibility, and has been ar great support of Mrs. Botsford in her job <br /> responsibilities. Mrs. Botsford proposed an increase in hours to 30 and-a pay rate increase to $23.00. <br /> After discussion, a motion was made by Mr, Harsch and seconded by Mr, shackett to approve <br /> increasing Ms, Mitchell's hours to 30 per week,and her pay rate to .00 per hour,, with ai <br /> review in six months. The additional expense would be funded only out of the Asher"s Path <br /> account.The motion was adopted. <br /> Theft Policy Adoption: Mrs. Botsford reviewed the daft policy that had been sent to the board and <br /> advised therm that this was a policy recommended for adoption by the state auditor. After discussion a <br /> motion was made by Mr. Harsch and seconded by Mr, sh ckett to approve the draft policy <br /> with the exception of changing $1,000.00 t $250.00.The motion was adopted, <br /> Updated Inventory and E ui ment Poligy Adoption:-Mrs. Botsford reviewed the draft policy that had been <br /> sent to the board and advised thein that this was a policy recommended for adoption by the state <br /> auditor. After discussion, a motion was made by Mr,shac ett and seconded by Mr, Harsch to <br /> approve the draft policy as presented.The motion was adopted. <br /> Ur)dated Personnel Policy Adoption: Mrs. Botsford reviewed the changes to the Personnel Policy that had <br /> been sent to the board and advised them that the changes were recommended for adoption b <br /> � the state <br /> auditor. Even though these were things than were already in place and being done, they had not been <br /> outlined in the previous policy. Mr. Halpern suggested changing the wording in Section II A from <br /> Employees who work more than 20 hours per week"'to""Employees who work 20 hours or more per <br /> week."After discussion, a motion was made by Mr. Harsch and seconded by Mr, Shackett to <br /> approve the changes to the personnel policy as drafted and with the additional change made <br /> by Mr. Halpern. The motion was adopted. } <br /> Peabody-Pro erties Contract: Ms. Botsford reminded the board that the original contract with PPI to <br /> oversee the approval for applicants ended December 31, 2011. ,The contract was renewed voluntarily for <br /> one year thus it ended on December 31, 2012. Mrs. Botsford had notified PPI well in advance that we did <br /> not feel the creed to continue the contract and it would expire their. Early in 2013 PPI advised Mrs. <br /> Botsford that they wanted to continue the contract as It was. Mrs. Botsford explained why she didn't <br /> think that was necessary, but stated that she wished to enter into an alternate contract where PPI would <br /> review applicants when were felt the need. A lot of time went by with no response to that request. Earlier <br /> this week, PPI responded with basically the same enact contract we had before, except we now don't <br /> have to pay them. Mrs. Botsford responded again to PPI indicating that we would like for them to <br /> consider our alternative contract. After brief discussion, it was decided to leave the ball in their court and <br /> see what happens. In the meantime, Mrs. Botsford may contact MHIC (Mass Housing Investment Corp) <br /> and MassHousing to see if they have any problem with us not signing PPI's contract. <br /> Page 3 of <br />