3/14/2013 HOUSING AUTHORITY Minutes

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4 SECRETARY'S Y' R,EPOR Minutes for the regular meeting held on February 14, 2013 were mailed to members before the meeting. A motion was made by Mr. Shackett and seconded by Mr. Halpern to accept the minutes as presented. The motion was adopted. TREASURER'S REPORT: Budget-to Actual Fert: Mrs. Botsford presented the budget to actual report, prepared by' the fee accountant, and reviewed it with the board, explaining the variances. Since our Fiscal Year 2013 has noir been approved, the report is based on that budget. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the month of February 2013 and total as follows: :- $34,558.11 for 4001, $8,778.00 for Section.8, $16,047.00 for MF VP, $36,053.68 for Asher"s Path Apartments and $12,561.00 for the Housing Assistance Program. Mrs. Botsford reported that vire have all residents paid in full at all developments. We are 100% occupied at Homeyer Village but have one vacancy at Breezy Acres and two vacancies at Asher"s Path and another expected at the end of the month and another expected at the end of April. The process is underway for selecting new residents. We've increased advertising for Asher's Path, as the list is very short and most of those on the list right now cannot move at this time. Mrs. Botsford will have a meeting with the assistant property manager on Monday to review strategies. A motion was made by Nor. Harsch and seconded by Mr. Shackett to accept the treasurer's report as presented. The motion was adopted. EXECUTIVE DIF ECTO REPORT; T: Mrs. Botsford mailed members her written report for February and added the following report: 0 -1 attended the annual MassNAHRO Legislative Day at the Mate House. It was very well attended by not only housing authorities, but legislators as well. • The Asher's Path annual audit was completed in about 10 days). The draft report has been issued with no findings. 0 The Mate Auditor's is still conducting their audit. They are running every longer than the time expected. Since it has been four months, I contacted the Audit Manager and spoke to him about finishing up and we settled on a date of April 3, at which time I will have an exit conference with the auditor and the audit manager. our accountant, Torn Joy, will attend as weli. • As agreed in the mediation, I met with Asher"s Path residents to go over any issues/concerns they have. Kevin attended as weli, which was very helpful to me. overall I think it was a good meeting. I kept to the agenda, despite people wanting to talk about the blizzard. • our budget las approved by DHD this month. I received my next level certification under the-UHT .Pro .ram 'p • 1 have been nominated to be the MassNAHo Tice-President representing small housing authorities. Elections are in May. • our annual Property Manager Review by MassHousing will tale place later this month. • All employee evaluations will be done by the end of the month. OBD BUSINESS: Town land available: Mrs: Botsford reminded the board that Mr. Harsch wanted to continue to pursue obtaining another piece of property from the town for development,, so a meeting was scheduled. Mr. Harsch slid not attend, but Mrs. Botsford met with Town Manager, Joyce Mason, and Michael Richardson, Selectman, to discuss the possibilities. After updating the board of the pieces of property available— basically two large enough —and the fact that the town is leaning towards wanting home ownership .rather rentals so that some revenue can be gained), it was decided to first see if there is money available for a feasibility study for the"Heritage Park Site". Mrs. Botsford will see what she can find out. Page 2of