4/14/2011 HOUSING AUTHORITY Minutes

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The meeting was called to order by the chairperson at 6:05 PM. A quorum was declared with the following members present: Richard Halpern, Jill Allen, Fran Laporte, David Harsch, and I evin Shack tt. Also in attendance: Leila Botsford, Executive Director/Board Secretary, Vincent Gault, Maintenance Superintendent and community member Peter White. There was no public comment at this time. SECRETARY'S REPORT: T: Minutes for the regular meeting held on February 14, 2011 were presented. A motion was rade b Mr, Laporte and seconded by Mr.. Sha kett.to accept the minutes as presented. The r otiton was adopted. TREASURER'S ER'S F EPOI T: Budget to Actual Report: Mrs. B tsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the board, explaining the variances. Mrs. Botsford reported that, since our Fiscal Year 2011 has noir been approved, this report is based on actual figures. Accounts Parables: Mrs. Botsford presented the warrants for signature. The warrant for signature tonight is for the months of February and March 2011 and total as follows: For February: $22,662.32 for 4001, $6,779.00 for Section B, $16,568.00 for MF VP, and $77,,021.52 for Asher's Path Apartments. For March: $29,349.06 for 4001, $7,278.00 for Section B, $30,018.00 for MF VP, and $32,751.95 for Asher's Path Apartments (NOTE: 4001 warrants now contain payroll payments, as well). . Rent Delinquencies: We have all rents paid in full at Asher's Path, Breezy Acres and H rn yer Village. We are also 100% occupied at Breezy Acres and H r ever Village. As of April 1, we have one vacancy at Asher"s Path that is expected to be filled within the next couple weeks. motion was made by Mr. LaPorte and seconded by Mr. Hars h to accept the treasurer's report as presented. The motion was adopted. EXECUTIVE DIRECTORS REPORT: I T: Mrs. Botsford stated that she had mailed her report to the board for the months of February and March she added the following as an addendum to her report: 0 The waiting list updates area all done • The annual recertification process for Asher"s Path starts next month and will continue through the end of the summer. I will be attending the annual MassNAHi (National Association of Housing and Redevelopment Officials) next month. I have been advised by the president that I have been nominated to be part of the MassNAH O Board of Directors. I will keep you posted! • The audit and taxes are complete for Asher's Path. This year, the housing authority received a. check for$32,778.50 in management and incentive fees. At this point, the chairperson decided to go to New Business to hear Mr. Peter White's proposal. NEIN BUSINESS: Peter llhite's Proposal: Mrs. Botsford stated that Mr. White contacted her about administering a new Security Deposit loan Fuad which he has placed an item on the annual town meeting warrant for the town to fund. She requested a written proposal which he submitted and Mrs. Botsford forwarded this proposal to the board members, along with his proposed forms. Mr. White been proceeded to review his proposal and ghat he wished to accomplish with the program. Mr. Halpern noted that both the Finance Committee and the Selectmen are recommending not approving the funding of this program. Mrs. Botsford stated that she has several concerns and questions about her the program is to b -2- .