6/12/2003 HOUSING AUTHORITY Minutes

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r } Mtke m e w MAS 55 L�LSI N6j ALATFf0R,1TY 40 AV 1��Oard of ContKAWSSWKtrS J Lt Kt .2, 2003 THIS M E 7 YrG WA 5 A UD10 TA PED FOR THE PURP OSE OF TR 4 N50 UP 7 7 r OIL Y. The meeting was called to order by the chairperson at 5:33 p.m. and a quorum declared with the following members present: David Harsch, E. Stuart Peoples, and Richard Halpern. Dan Homeyer and LaVerne Williams were absent. Also in attendance was Dile Botsford, Executive Director. Mr. Halpern was welcomed and introduced to the board members that were present. SECRETARY'S REPORT: minutes for the regular meeting.held on May 8,, 2003 were presented. A motion was rade b Mr. Peoples and seconded by Mr. Harsh to acdept the minutes as presented. The motion was adopted. TR SURER's REPORT: Budget to Actual and Narrati ve: hers. Botsford provided a t-easurer's report with regards to the bank accounts and the Budget to Actual Report, prepared by the accountant, which represented the eleventh month of the fiscal year. Mrs. Botsford-pointed out Mr. Joy's report that, other than the over-run in the insurance lure item, there were no extraordinary expend itu res and, other than $9.00 in water and sewer, all other line items were within budget. written Bank Account Status report was provided to the board. i Accounts Payables: Payables totaling $7,,011.53 were presented to the Board for review,, approval and signatures. The warrant was presented to the chairperson for his signature. i Rent Delin uencies* hers. Botsford stated that all vents are paid in full at both Hoeer Village and Breezy Acres. notion was rade by Mr, Peoples and seconded by Nor. Halpem to accept the treasurers report as presented, The motion was adopted. ]EXECUTIVE DIRECTOR'S REPORT: RT: Mrs. Botsford remarked that she had availed her reports to the board for the month of May. It is attached to these minus Attachment A. Mrs. Botsford added the following report which was briefly discussed: • We received permission from the state to dispose of old files and records. I am in the process of purging the files for the information and disposing of it properly i.e. shredding it . • For fiscal year 2004 it is expected that there will be cutbacks. It is possible that we may experience a reduction in staff time/pay and we may meed to consider altering our business hours. This is simply speculation, as budget guidelines have not yet been released by DH :D. I had a telephone conversation n with our r MRVP representative at DHCD mega rd i rig an overpayment to Mashpee Village for Project Based Rentals. I then met with Melissa Nichols, Senior Site Manager for Mashpee pillage, as well as with Maria Correia, the Page 1 of