02/25/2000 FIRE STATION BUILDING COMMITTEE Minutes

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-T" r ! vs: 1,1 1 w. L�tUU11 r)uji aing Committcc Minutes February 25, 2000 13. Procedures for Protect Meeting,Processing Field Decisions& Change Orders: Project Meetings—As needed, up to weekly. The Architect stated that he would conduct a site visit prior to the project meeting. The Architect requested that his firm be authorized to prepare the project meeting agenda and official meeting minutes since this is a comprehensive record of the project. The Architect requested that a copy of the daily report of the Clerk of the Works be forwarded to his office. Potential Change Orders (PLO's) and Change Orders were discussed. 14. Procedures for Processing ApIAications for Payment: Payment—Monthly iasis. The Architect requested the General Contractor remit a draft payment requisition one week before the final requisition. The Building Committee would then approve the requisition and for-ward their recommendation to the Board of Selectmen for final approval. The payment requisition is then submitted to the Town Accountant for payment. days, i.e. BOS approve on Monday;ay; payment is made on Wednesday. The original payment requisition must be notarized. Six copies were requested. (Original, 2 Town copies, Clerk of Works, Wallace Floyd, Standen Contracting) 15. Distribution. of Contract Documents: Issue discussed. 16. Submittal of Shop Drawings,Product Data and Samples: Task to be accomplished by end of month. The Architect stated that the General Contractor must approve all submittals prior to his review. Correspondence with respect to this regard should be submitted to Mark Pittsle . Response shall then be made withinweek period. The Building Inspector requested copies of all major change submittals after the Architect's approval. He also requested copies of the project meeting minutes,and reports submitted by the Engineer. (Shop I ra "'ngs—7-copies)