3/14/1995 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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A HP E HIGH SCHOOL BUILDING COMMITTEE Tuesday, March 14, 1995 Page 1 followed up on. Ed stated that regarding putting that much control in the hands of the clerk, he stated that they are, according to the contract and the laws, the interpreter of the drawings and if the city wants to put that responsibility in the hands of the clerk} he thinks it is an enormous mistake and it confuses all sorts of liability. Paul agreed and stated that if SMMA is going to have the legal responsibility for that, then they should leave it in their hands and not allow anyone else to have any opportunity for a different interpretation. Tony stated that they had tried that at the Federal Courthouse in New Hampshire, and stated that the problem is then you have two methods of providing information and can get into such detail if you explode or enlarge a detail and if it doesn't correspond to ghat was drawn on a paper, thea you are left with two issues that are different which results in claim problems in charge of condition that cannot be allowed. Steve stated he realized the ramifications and cited an example of his experience. Steve also asked if there was a mechanism for feeding the as-built drawings back into the final CAD disks that will be provided. Paul stated that he understood that at the end of the project, SMMA would give therm a set of as-built drawings completed on paper and at our request one set of DF files on disk. Phil stated that they were not responsible for as-builts. Ed suggested that they go luck and make sure that Joe answers this issue. Tony said that there was only one area where a contractor at this stage and technology would want the electronic information is when he did coordination for the drawing for the ductwork or mechanical on a CACI for shop drawings. D Estimate: Merry sue asked if anyone knew how many were going out. Fd stated that about 25 to 30 from their office. Steve commented that all of the budget figures were in press and that was not the particular advantage that they want. He stated that they are all a matter of public record. Torn Wren distributed a copy of the CD Estimate to all members and explained each of the columns beginning with the first being MA's CD estimate as of 2/14/95. The next column was the approved savings which had been collated and dispensed amongst the line items. The third column is the first column minus the second. The fourth column is the list of alternates which was issued since the school committee meeting on the 3/2/95 and he stated that they have made an attempt, especially with the alternate for the auxiliary Byrn to spread these through the various trade items. The last column is a subtraction of the alternates from that last column. He stated they have a figure at the end of'ust under $20 000,coo. Paul asked if they were expecting the $20,000,000 to come in, but does not include the overhead and profit and the jab conditions. Tem stated he did not have the answer to that but that maybe SMMA might have the answer on that. There were two of the alternates that were not included as items in the 214195 CD estimate, he said that was 5, the irrigation well and , the site irrigation. He stated that also that the Early Site Package, which has been confirmed with SMMA, that the estimate of this is about $300,000 but he left the figure stand at $63,150 because that was what actually appeared in the 2/14/95 estimate. Paul asked Tom if he was also working up the overall budget. Torte said yes, he did not have a sheet to pass around but the bottom line figure of $28.7 million remains the same as what was previously passed around* He received the fax which Paul seat hire but he has to regroup those. Paul agreed to gait until they got the regrouping of the new estimate so that they can issue one piece of document. Paul stated that he asked Torn to take the original budget in column one that we had agreed to. Second: to come up with where they were to date as of 3/14/95. He stated that this is where the moneys are that we believe that we are going to be at. Basically, the CCS is still just an estimate, but including in that is the FF&E which is now, until we get better information, is at $4.1 million and then what do we see the projedt being at that time, He said that right away, that at 4.1, they know the number is going to be over $28 million. He said at least they will know how much they will owe based on that FF&E and it will tell us ghat we need to shoot for to get it down. Steve commented on the Early Site Package and asked haw it ballooned from $63,150 to $300,000. Phil stated the number that was included