3/14/1995 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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4 MASHPEE HIGH SCHOOL BUILDING COMMITTEE Tuesday, March 14, 1995 Page 13 in the Daedalus report was holdout prior to the drawings being completed so that was just a verbal phone discussion between Daedalus and Brian. He stated Daedalus has included in the overall estimate the cost of all of the site clearing but the portion of it that was pulled out was a miscommunication because that was written before the documents were done. The $300,000 is SMMA's estimate of the Early Site Package and the Early Site Package and the final drawings have been forwarded on to Daedalus and they are in the process of reviewing and confirming. Merry sue asked if some of the Early Site Work money up in the column is actually a part of that $300,000. Ed agreed and stated that they did not take enough out of the base bid and put it into the advanced package in our first telephone discussion. Steve stated that $300,000 had to be more than clearing and grubbing. Phil said that it was also silk fence and drainage and erosion control, etc. Paul stated that there is some piping in there as well. Phil stated that because you are clearing, you have to do mediation measures whether you are implementing immediately or not. Early Site Package Update: Paul stated that the Early site Package went out to bid and asked where they stood on that issue. Phil stated they were due on the 23rd of March. Toni asked if there was going to be a pre-bid conference tomorrow morning. Paul stated that was for the first package. Ed stated that a couple of months ago they had no way of knowing that the Department of Education's approval process was going to overlap with MEPA's approval process and now it is clear that they are overlapping. All of their discussions with MEPA indicated that this was not a problem. Their discussions with Jiro Andersen, who Ed spoke with that day, indicates that it is a problem. He said he couldn't sign off until all of the documents are in and we are in the process of getting all of the documents in. Jim's interpretation of the site package is that it is part of the project and that he cannot give signoff on that until MEPA approves it. MEPA disagrees. Ed explained that they find themselves in between the two organizations trying to resolve It. Ed's last conversation with Jima that day, was that he absolutely will not approve it. He has gotten an interpretation from council. Ed told hire that after he reported this, he would be receiving a lot of phone calls and couldn't they resolve it. Brian got on the phone with MEPA who brought it all the way up to the Director and, their interpretation is that if they approve the project subject to M E PA's approval, if they word it that way, they meet all the intents and purposes of all of the regulations, per the Director of MEPA. They also agreed to be in contact with Jim to resolve this and that they agree to it one way and he agrees to it another way. Paul asked if this was something they should get Tarry Cahear, the State Rep, involved in. Ed stated not yet because he can most effect MEPA and MEPA is already on our side. Paul asked if he couldn't tally to the educational group. Ed stated that it was a little tougher because they are not as directly responsible to him but he said it was a possibility. Steve asked where they should in terms of after the fact approval. Ed stated that according to Jiro, potentially we could lose their reimbursement on that site package. Maul asked even though we are going to comply. Ed stated that Jim cannot approve the project until he receives all of the paperwork. Jim's interpretation of getting all of the paperwork in is getting CJI EPA's approval. Paul said suppose it is May 1st and he says you have approval and thea we walk in on May 2nd and say we are done with phase 1. Paul stated it was a technicality. Ed told Jing that this was really not an issue of substance, this was a technicality, but Ed suggests that we all wait until MEPA either writes or talks to Jim to give hire their interpretation. Phil stated that it was being submitted tomorrow and the next notice in the Monitor is on the 22nd. The 30 day approval process is complete on 4124/95 and thea the secretary has up to 7 days to issue a written statement, which is May 1st. Paul stated thea that is when we could start the second phase but we have agreement from MEPA to do the first phase. Ed stated that the Committee is risking the reimbursement, which is $180,000. Phil stated that they had been through the entire process, the draft to E I R, the comments to the draft to E I I , the final E I P which responds to