3/14/1995 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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4 r MA HPEE HIGH SCHOOL. BUILDING COMMITTEE Tuesday, March `4, 1995 F' Page 14 all issues. Phil stated that all of this has been done. Ed stated a few months ago that they did not know these would overlap, but now suddenly in a review, we discover that it is a problem. Paul stated that Bill was going to go back and study the State funding and when does it trigger the start of the project. Phil stated that we did not get an answer to that because this larger issue cane up. Phil stated that they called to ask that question and in the process this issue care up and essentially made that discussion moot and stalled the previous question. Ed stated that if there is a reimbursement laver charges before the shovel goes in the ground, you get it. Paul understands that but asked when is it considered that the shovel goes in the ground; i.e. by signing the contract on phase 1 or phase 2. Ed stated that it would be the shovel starting the work. Phil stated that the DOE has said that starting work on the early site package is their consideration of starting the work. Paul stated that if you said okay, Jim, we do not want your $300,000 which doesn't trigger the project, which then puts us back to May 1, the issue is thea, it would be nice to find out politically when DOE is going to vote on the $161 because the 161 may provide more funding than the $300,000. Phil stated that the DoE is not doing the voting, it is the Legislature. Paul stated that it was his understanding that once the DOE approves the submission o the 161, that everyone from that day on is eligible for that money and that the Legislature will vote for it, and when will it trip in. The Legislature might not vote for it until next May and it is from that committee meeting when they vote. Phil stated that they still need an answer to his original question which they do not have that night. Paul stated they just needed to know the technicality of when the project starts. Ed stated he did ask him that question and he said actual construction. He said that he could ask that in more gays and he thinks that by that definition you could get the additional reimbursement on the building but not the additional reimbursement sitework. Paul stated that as long as we can get it, he is wondering if they trigger off the project and they close it. Because if not, we can try to get somebody to find out from the DoE when are scheduling to vote on this thing. They have to do it pretty soon Because they have to have all of their bills in to the Legislature by June 1. Ed stated that the request was in. Phil stated that the bill has been filed with the Legislature but it is a matter of when it conies up for a vote. It was haul's understanding that once it came out of the DOE committee is when we are eligible for the ,Honey. Phil stated that no, DOE has made a recommendation to the Legislature to increase the funding to $161, That has been translated into a bill and the bill has been filed with the Legislature and where that bill is within the Legislative docket. Paul was wondering are we are eligible for the money when it comes out of the committee. Phil said no, when it is voted into law, Fees Accounts SMI A/P W and ACC: Ed stated that in he had the Off-Site Improvements, Paul stated that the last thing the attorney asked for was a detailed breakdown of that cost. Steve stated that the turning lanes and such are not part of your requirement. Ed stated that they have spent every contingency that every existed on this contract so that the Scope of Services has to start at the site limit lines. Paul asked Ed to go back to his sub-contractor and ask him to break it out. Phil said this was in the content of the earlier discussion to expanding it to include what Greg was talking out. Paul asked in order to get this resolved one time, to go back and ask to get a fee for phase 1 and phase 2, the entire project} with breakdown of scope and thea it would be a done dealt In conversation Paul had with council this week, he seems to be very willing to not take just one side. He seemed to be trying to find every area which would have some reasonability of it and that is why he said to let him see the detailed breakdown and maybe then: he could put more judgment light on it. Phil said they would get that right away. Early Site Package Surveying Services: Torn stated the surveying services were to be done by BSS. He said that at the last ,meeting, the Committee had asked for clarification on the