12/19/2018 PLANNING BOARD Minutes

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Report from Consulting Engineer for 33 Trinity Place-Mr. Rowley confirmed that the road construction to extend Trinity Place had been completed and the concrete bounds had been set. A gravel apron that would lead to the old tract of road had been grassed in, but Mr. Rowley notified Conrad Geyser that the approved plan required it to be gravel. Mr. Rowley would need to re-inspect to confirm the location of the concrete bounds and inspect that gravel had been added. OLD BUSINESS Proposed Clarification of Process to Submit Comments and Materials to Planning Board for Residents and Local Organizations-Mr. Lehrer confirmed that an email address, pi �� Eus ��i E ; g� �;� � ��<�.,gcn had been established for the public to directly address the Chair or Planning Board. Correspondence received would be directed to a folder in Mr. Lehrer's email. IT was working on adding the "Guidance" to the Planning Board web page. The Chair requested that it be added this week as she was anticipating comments regarding upcoming matters and Mr. Lehrer confirmed that he would discuss the matter further with IT. Mr. Rowley asked for clarification whether he should use that email and the Chair confirmed that she would like him to cc that email address so that the Town could maintain a record of correspondence. Proposed Revisions to the Light Industry Overlay District-The Chair reported that comments had been incorporated into the draft by Mr. Lehrer. The Chair inquired about designing the Future, to Honor the Past and Mr. Lehrer responded that it was the title of the Design Guidelines and felt that it should be included. The Chair felt that it should be Contextual Design for Cape Cod, but Mr. Lehrer stated that it was an addendum only. The Chair had not yet read the Design Guidelines for Designing the Future and inquired whether it could hurt the project and Mr, Lehrer responded that it did not, stating that he had incorporated both documents. Mr. Lehrer recommended changing"building construction and site design" to "architecture and site design." MOTION: Mr. Balzarini made a motion to submit this to the Board of Selectmen as a proposed modification to the Zoning Bylaw. Mr. Cummings seconded the motion. All approved unanimously. There was discussion about the Public Hearing, with Mr. Lehrer recommending that it be held earlier and the Chair suggesting that she believed it had to be held within 21 days of Town Meeting, Mr. Lehrer stated that he would look into it but the Chair suggested that it be held closer to when the matter would be considered at Town Meeting. Proposals from the Town Planner on Zoning Bylaw Amendments: Temporary/Seasonal Signs and Donation Bins-Mr. Lehrer reported that he had made no changes but had provided documentation to Board members regarding case studies for allowing donation bins. Existing donation bins would be grandfathered. In order to regulate the placement of bins, the Town would need to consider zoning and permits. Mr. Lehrer recommended that donation bins be regulated, like any other structure, in the use table so that it could be located in a certain area of Town. Bins could not be forced to be removed but licensing or fees might better control their location. There was discussion about how best to regulate the bins and whether the incentives outweighed the cost. Mr. Hansen agreed that fees could be effective and using a stepped fee 8