1/12/2017 HOUSING AUTHORITY Minutes

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TREASURERS REPORT&BUDGET UPDATE: Mrs. Botsford reported that the Fiscal Year 2017 was just approved by DHCD. Ton's report this month is based on the approved budget figures, but there are a few quarter-end adjustments that he still reeds to maket variances were discussed and Mrs. Botsford presented the warrants for review and signature.The warrants for signature tonight are for the months of November and December 2016 and total as follows: November: $34,058,73 for 4001, $43{325.00 for M RVP, $34{735.27 for Asher's Path Apartments, $12{930.58 for HAP, and $9{90.58 for Great Cave Community. For December: $46,682.93 for 4001, $2,463-00 for MRVP, $33,009,99 for Asher's Path Apartments, $3,009.32 for HAP, and $8,460.97 for Great cove Community. All rents are paid in full all developments and we are 100% occupied at all developments right now, we have one resident at Asher"s Path who has given notice to move and we are in the process of selecting a new tenant. A motion was made by Richard Halpern and seconded by Jill Allen to accept the Treasurer"s Report as presented. The motion carried. EXECUTIVE DIRECTOR'S REPORT&UPDATES Mrs. Botsford stated that she had mailed her reports for November & December and had a few items to add: • A notice was received from DHCD (forwarded via email) advising that Ms. Phillips has been selected to be a member of the RCAT team. • It has been a very busy month preparing documents and getting thea to the auditors for both the Asher's Path audit and the AUP for our state programs. 0 Mr. Laporte and I met with Michelle Tobey of the M ashpee vela m pa coag Tribe to hear her concerns. She will be placed on the February agenda to come before the board as well. Carol Mitchell took notes at our meeting this past week. Mr. Laporte and Mrs. Botsford briefly reviewed the meeting with members and the three items that Ms. Tobey is interested in being heard on. Mr. Laporte reviewed the votes taken in September with regard to the three items. At the February meeting, she will be given the opportunity to be heard by the whole membership. No vote is expected to be taken on anything at that time; the purpose is to hear her concerns. • All W-2s and 1099s have been processed. • I've submitted our annual request to dispose of records. That usually takes about a month to get processed. • Great Cove Quarterly reports for quarter end 12-31-16 have been submitted. Mrs. Botsford also gave an update on things that are going or with MassNAHRO/DHCD, particularly with the Housing Committee and Executive Director Contract guidelines issued by DHCD. Mrs. Botsford reminded the board that the Housing Committee is a sub-committee of MassI AH ISO that she sits on. The committee meets monthly with DHCD to go over various issues of interest to housing authorities, There are a total of 19 members if all are present and DHCD usually brings 4-8 staff members. Mrs. Botsford was on vacation and unable to attend the last Housing Committee meeting in December but it was a pretty explosive meeting. After the meeting DHCD Informed MassNAHRO that they did not want to meet again until there was a plan in place for having a more organized, well-run meeting. Housing Committee met today without DHCD and had a lengthy discussion on how to proceed. Members also had some concerns particularly around DHCD not providing documents ahead of time to give time to review and comment, After discussing., a vote was token that the committee continue to meet monthly without DHCD after we've received agenda items from DHCD (in addition to our own iters). The committee will discuss items and come to a consensus on our standing/opinions. A sub-committee of about s-B people will be Page 2 of 3