03/16/2020 BOARD OF SELECTMEN Agenda Packet

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*DRAFT 2 MAY 2020 TOWN MEETING WARRANT* Page 2 Explanation: This article will set aside funds into the Capital Stabilization accolunt for future capital expenditures in an effort to ensure the Town will maintain its assets,at a level adequate to protect the'Town's capital investment and to minimize future maintenance and replacement costs. The Board of Selectmen recommends approval, of Article 3 by a vote of 5-0 The Finance Committee recommends approval of Article 3 by a vote of 6-0 Article 4 To see if the Town will appropiriate and transfer pursuant to the provisions of M.G.L. C. 44B, section 6 to reserve from the Community Preservation Fund Budgeted for Appropriation Reserve, the following amounts: $21,971 101% Open Space/Recreation Plug uses $21,971 10% Historic Purposes $21,971 10%Affordable Housing Purposes or take any other action relliating thereto. Submitted by the Commu�nity Preservation Committee Explanation,# This is a "clean-up" article to meet the requirement of reserving funds, from the supplemental CPA FY 2020 Trust Fund distribution. The amount of FY 2020 state reimbursement received by the Town of Mashpee was $ 1 ,71 higher than the initial estimate and due to a surplus in the FY 2019 state budget. We are required to set aside 10% of those excess funds and deposit them into each of the CPA reserves. Funding', shall derive from the Community Preservation Budgeted for Appropriation Reserve. The Board of Selectmen recommends approval of Article 4 by a, vote of - "he Finance Committee recommends approval of Article 4,by a vote of 6-0 Article 5 To see if the Town will vote to appropriate and transfer the sum of$27,8 0 from the Community Preservation Fund 10% Historic Purpose Reserve in accordance with the provisions of M.G.L. Chapter 44 , §5, for the purpose of funding the Retrofit of the Vault Project including necessary costs and expenses related thereto, as recommended by the Community Preservation Committee, or take any other action relating thereto. Submitted by the Community Preservation Committee The Community Preservation Committee recommends approval of Article 5 by a vote of 5-1. Explanation. The goal of this project is to retrofit the vault in the Town Clerk's Office with mobile storage shelving with carriages, track and steel end panels,to store vital records. Retrofitting the vault with mobile, shelving would increase the vault storage by approximately 60%,. The vault currently stores all of the vital records for the Town as well as IT data for the Town's computer servers, ZBA decisions and, election ballots. The Board of Selectmen recommends approval of Article 5 by a vote of 5-0 The Finance Committee recommends approval of Article 5 by a vote of 5-1