12/13/2011 SEWER COMMISSION Minutes

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PROPOSED JOB DESCRIPTION— SEWER COMMISSION ADMINISTRATOR Based on discussions at the October 12 and December 7 meetings of the Sewer Commission's Budget Subcommittee, rough agreement was achieved by the 3 members attending the December 7 meeting (Oskar, Jack &Tom F) to propose the following with regard to an article to be submitted for the May 2011 Town Meeting warrant. The Subcommittee proposes to hire a "Sewer Commission Administrator" (title subject to change) on a contract basis (i.e. not a Town employee, no benefits) to serve the following functions: 1) Administer Commission contacts with our consultants, i.e. primary point of contact during the day,receive and arrange for payment of invoices, including preparation of purchase orders through the Town's MUNIS accounting system, secure Commission signature of payment warrants for submission to Town Accountant; 2) Submit SRF Loan payment requests to DEP/WPAT, work with Town Treasurer to ensure loan payouts are received before invoices from GHD and SMaST are paid; 3) Ensure that SRF contractors (GHD and SMaST) are in compliance with the terms of their contracts, and of the SRF loan requirements, including MBE/WBE requirements; 4) Maintain the Commission's files and records, including coordination with the Commission's Board Secretary and Town Clerk; 5) Ensure that Commission meetings are properly posted, and work with Chair in developing meeting agendas for posting with the Town Clerk and distribution to interested parties; 6) Represent Commission in required contacts and coordination with Town Manager, Mashpee DPW, Board of Health, other Town departments and contractors, and Mashpee Water District,particularly with regard to.any field work done on behalf of the Commission or securing information needed by the Commission or its consultants; 7) Oversee management of any Commission facilities, such as the proposed"Breezy Acres" force main and lift station (in cooperation with Mashpee DPW and any operational contractors hired by the Town) as well as necessary Commission regulatory activities, such as rate setting hearings, and propose appropriate Commission regulations and standards with regard to any facilities acquired or services operated by the Commission; 8) Serve as the Commission's technical liaison with wastewater staff and relevant boards and committees in Barnstable, Falmouth and Sandwich and help establish communication and coordination regarding joint wastewater planning efforts with those towns; 9) Review wastewater and other nitrogen management plans and efforts of the adjacent towns, including financing mechanisms, and report to the Commission on their content, potential conflicts with the Commission's plans,potential opportunities for synergy and cooperation and any"bright ideas"the Commission ought to consider adopting; 10)Serve as the Commission's liaison with relevant County agencies, including the Cape Cod Commission, Cape Cod Water Protection Collaborative and County Health& Environment Department and provide information or assistance, as needed, to the Town's representative on the CCWPC; 11)Serve as the Commission's liaison with Mass DEP and Mass Estuaries Program as well as the Mass. NHESP, State Archaeologist, Waquoit Bay National Estuarine Research reserve, EPA and USGS;