03/23/2020 BOARD OF SELECTMEN Agenda Packet

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*DRAFT 3 MAY 2020 TOWN MEETING WARRANT* Page 2 Explanation: This article will set aside funds into the Capital Stabilization account for future capital expenditures in an effort to ensure the Town will maintain its assets at a level adequate to protect the Town's capital investment and to minimize future maintenance and replacement costs. p p The Board of Selectmen recommends approval of Article 3 by a vote of.5-0 The Finance Committee recommends approval of Article 3 by a vote of 6.0 Article 4 To see if the Town will appropriate and transfer pursuant to the provisions of M.G,L. C. 44B, section 6 to reserve from the Community Preservation Fund Budgeted for Appropriation Reserve, the following amounts: $21,971 10% Open Space/Recreation Purposes $21,971 10% Historic Purposes $21,971 10%Affordable Housing Purposes or take any other action relating thereto. Submitted by the Community Preservation Committee Explanation: This is a "clean-up" article to meet the requirement of reserving funds from the supplemental CPA FY 2020 Trust Fund distribution. The amount of FY 2020 state reimbursement received by the Town of Mashpee was $219,710 higher than the initial estimate and due to a surplus in the FY 2019 state budget. We are required.to set aside 10% of those excess funds and deposit them into each of the CPA reserves. Funding shall derive from the Community Preservation Budgeted for Appropriation Reserve, The Board of Selectmen recommends approval of Article 4 by a vote of 5-0 The Finance Committee recommends approval of Article 4 by a vote of 6-0 Article 5 To see if the Town will vote to appropriate and transfer the sum of$27,800 from the Community Preservation Fund 10% Historic Purpose Reserve in accordance with the provisions'of M.G.L. Chapter 44B, §5 for the purpose of funding the Retrofit of the Vault Project including necessary costs and expenses related thereto,as recommended bythe Community Preservation Committee, or take any other action relating thereto. Submitted by the Community Preservation Committee The Community Preservation Committee recommends approval of Article 5 by a vote of 5-1. Explanation: The goal of this project is to retrofit the vault in the Town Clerk's Office with mobile storage shelving with carriages, track and steel end panels to store vital records. Retrofitting the vault with mobile shelving would increase the vault storage by approximately 60%. The vault currently stores all of the vital records for the Town as well as IT data for the Town's computer servers, ZBA decisions and election ballots. The Board of Selectmen recommends approval of Article 5 by a vote of 5-0 The Finance Committee recommends approval of Article 5 by a vote of 5-1