2003-Annual Town Report - Laserfiche WebLink

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Other Department activities included research Report of the for review and update of job descriptions, grading of Personnel Department positions, assisting with problem resolution and medi- ation, and being a contact for reporting of discrimina. tion or harassment.We tracked performance appraisals To the Honorable Board of Selectmen and probationary reports, assisted with budget infor. and the Citizens of the Town of Mashpee: mation, prepared the town's unfunded liability report, processed and checked employee change of status The Personnel Department's mission is focused forms, coordinated entry-level and annual physicals on a commitment to serving others, helping with and Department of Transportation Testing, attended recruitment and employment, training, placement, grievance hearings, Safety Meetings, Affirmative compensation and developmental programs for Action Committee Meetings and Department Head employees. Meetings. We continue to be a resource department and The Department provides administrative support offer our assistance and support to all managers and for the Town's Employee Assistance Program and for employees. Our department is designed to help man- the Family Medical Leave Act Program. agers and employees do their jobs more efficiently and The Personnel Administrator has been involved effectively. We act as internal consultants with regard to policies and laws affecting employment. with assisting the Affirmative Action Committee by helping to coordinate activities for the "No Place for We continue to maintain the same level of pro- Hate", a statewide campaign by getting Mashpee fessionalism in the Personnel Department with staffing involved in setting a community standard of respect of a full-time Personnel Administrator, a full-time for diversity and anti-bias efforts. This past year, the Personnel Assistant and a part-time Floating Clerk.The Town received their designation for "No Place For Personnel Department's workload is directly impacted Hate" and continues to work on activities to keep its by the activities in other Town departments in terms of certification. "No Place for Hate" signs are displayed the recruitment process and personnel decisions that at all the entrances to Town and at Town Hall. occur throughout the employee's tenure and up until the In addition, the Personnel Department staff ori time they leave employment with the Town. entates new employees. We administer benefits and Recruitment is one of our most important func- coordinate open enrollment for the Town's health tions.Time spent on hiring,orientating and processing insurance, life insurance and dental insurance pro- new and seasonal employees continues to be one of grams, and the flexible spending plan. We also assist our busiest areas. Full-time and part-time hires includ- with unemployment claims. We process employment ed a Senior Clerk/Bookkeeper for the Accounting verification requests and provide statistical informa- Department, Firefighters, Public Safety Dispatchers, a tion for State and Federal EEO/AA reports. Management Information Systems Director, an Assistant Treasurer/Assistant Tax Collector, End-User The Personnel staff continues to take advantage Support, a Board Secretary, a Temporary Local of professional development opportunities by attend- Inspector, a Local Inspector, an Alternate Plumbing ing Massachusetts Municipal Personnel Association Inspector and a temporary Assistant Conservation meetings and seminars to stay abreast of the laws relat- Agent. We are currently in the process of recruiting a ing to Personnel. The Personnel Administrator hosted new Treasurer/Tax Collector and a Town Accountant, and attended six management sessions through the a Circulation Assistant and a Senior Clerk/ Employee Assistance Program, attended Safety Bookkeeper. Training, wellness clinics, health insurance seminars and retirement meetings. We also assisted with the The Personnel staff assisted with the promotion enrollment of employees into Professional of a Principal Clerk, a Library Assistant and the trans- Development courses offered by Barnstable County. fer of an employee to Truck Driver. We also assisted Personnel staff attended computer training sessions with the hiring of two consultants for the Treasurer's offered by our Management Information Systems Department.Another time-consuming effort was spent Department. on administering two Public Safety Dispatcher exami- The Personnel Administrator and Personnel nations. Assistant spent countless hours assisting in restructur- We also coordinated the hiring for all seasonal ing of the payroll, which consisted of converting help in Leisure Services, the Department of Public employee information and pay information onto the Works, Town Clerk, and the Harbormaster/Shellfish Town's new Municipal program. Departments. 126