2008-Annual Town Report - Laserfiche WebLink

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In its review,the consulting firm not only corroborated 3. The expansion of the duties and responsibilities the rationale for the Charter's recommendations, but of the current Personnel Department into a also enumerated the organizational benefits which Human Resources Department is being pro. couldresult from such a reorganization, namely, to: posed,along with the re-assigning of the office to a staff department reporting directly to the Town 1. Increase the efficiency of town government and Manager. While this recommendation is not dri. provide a workable span of control by reducing ven by the Charter, it was the unanimous conclu. the number of positions reporting directly to the sion of the sub-committee that the functions now Town Manager. handled by the present Personnel Department far 2. Establish through the Administrative Code "a exceed that of a normal hiring and personnel structure of local government that would provide record-keeping office. See Section Vl. 5,below. for the accountability of town officials, and encourage the efficient and effective manage- 4. The re-assigning of the reporting relationship of ment of the town's resources. the Harbormaster's Office and the Office of the 3. Clearly define the division of authority and Shellfish Warden from the Town Manager to the responsibility among all town departments. Chief of Police. IV. Present Municipal Organizational Structure 5. The re-assignment of the Office of Information Technology(IT)from an operating department to Appendix A, entitled "Existing Organizational Chart" a staff support department reporting directly to depicts the organizational structure of the Town of the Town Manager. Additionally, GIS functions Mashpee as it exists today. It shows eighteen operat- would fall under the IT department as well. ing departments reporting directly to the Town Manager, with all essentially on an equal footing. In 6. The re-assignment of the Zoning Board of accepted management practice terminology,this"span Appeals Administrative Assistant to the of control"is too broad for one manager to effectively Department of Inspectional Services. administer. VI. Recommended Organizational Structure for V. Recommended Organizational Changes the Town of Mashpee The consulting firm's study received mixed reviews Based on the sub-committees study, the recom- from the Board of Selectmen, the Town Manager and mended organizational plan for the Town of Mashpee the municipal departments. In July, 2006, in an effort is illustrated on Appendix B entitled, "Proposed . to continue the review process ess and to comply Y with the Organizationalani zational Chart." While this do es not com- Charter s mandate toprepare a revised organizational pletely address the ideal management span of control - e ode to be criteria,it is a step in the right direction and can be fur- presented C he basis for an � structure P presented for approval at Town Meeting, Town ther amended as the organization evolves and the town Manager, Joyce Mason, assembled a sub-committee continues to grow. Please note that all reporting lines which included Board of Selectmen member Theresa which are dashed (---) indicate the proposed changes. Cook, Assistant Town Manager Ren6 Read, Personnel Administrator Marilyn Farren, and Finance At the top of the organization are Mashpee's Voters. Committee member Chuck Gasior, as well as the Immediately below are the town's elected boards, Town Manager, to further study the organizational starting with the Board of Selectmen, and just below questions and to recommend its findings to the Board that, from left to right, the Housing Authority, the of Selectmen. The committee has studied the matter Town Moderator, the Planning Board, the School over the course of the past 18 months and offers the Committee, and the Library Board of Trustees. Note, following recommendations for consideration: that the Town Clerk is shown as elected and is shown on the Department Head line reporting to the Town 1. A revised organizational structure for the Town Manager due to the functional activities related to of Mashpee in accordance with Sections 5-1(b) budgeting,payroll and the administration of the office and 8-5(f) of the Charter is being recommended. and its staff. See Section VI. 1-7, below. The line below the elected boards and officials are 2. A re-organization of the Department of Public those individuals and agencies appointed by the Works is being proposed to comply with Section elected officials. The Board of Selectmen 5-8 of the Charter. appoints the Town Manager as well as all the var, ions boards and committees. The Moderator 76