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the Board as well as the DPW to compile a list of these associations so that they can be targeted <br /> otherwise she felt that Mr. Lehrer did a good job listing groups such as human service agencies, <br /> community groups and religious organizations. Mr. Lehrer then stated that as the Board moves <br /> forward and gains general consensus on the timeline,the types of workshops and who the <br /> stakeholders are,the next episode will be putting definition around the format of the workshop, <br /> who is being invited, what questions will be asked and what the format of the presentation will <br /> be. As the details of the workshops are defined in public meetings,the specificity of the <br /> organizations and groups can be targeted. Mr. Lehrer said the Town of Yarmouth did a great job <br /> organizing their project and had a thorough plan. He said that Yarmouth had quite a bit of <br /> response and felt that perhaps it was due to the pandemic and hoped that Yarmouth felt good <br /> about the information that they gathered. <br /> Ms. Waygan stated that there is a kick-off meeting,three stakeholder meetings and two meetings <br /> at the end. She felt that there should be a general meeting scheduled in the middle,perhaps a <br /> repeat of the first meeting. Mr. Lehrer said that this meeting could be held twice—one at lunch <br /> time and one perhaps at 6 PM to include both retirees and working people. Mr. Balzarini <br /> questioned whether these would be zoom meetings. Mr. Lehrer referred to the Gant Chart that <br /> he created. He said that the timeline reflects procuring a consultant by the end of May or <br /> beginning of June so the first meetings may not be until July. He indicated that COVID presents <br /> a bit of a challenge and wanted to look at how the vaccine rolls out and what our options might <br /> be in a month or two. Mr. Balzarini said we need to have a backup plan so that the Board can <br /> keep continuing. Ms. Waygan said that there should be a virtual option. She said people have <br /> expressed to her that they prefer a virtual meeting. Mr. Callahan added that there could be a <br /> simulcast option with a camera continuously running in the room and that people can come and <br /> go as they please. <br /> Ms. Waygan said she felt that the Gantt Chart looked good however she expressed concern that <br /> enough of time was being allowed for each piece. Mr. Lehrer stated that as he contemplated a <br /> timeline, he feels that he wants to proceed at our own pace and not mimic the plan of Yarmouth. <br /> He thought their process was about two full years where as our plan is about one year's time <br /> which he felt was ambitious but not unfeasible. He did not feel two years was necessary. Mr. <br /> Balzarini said he recalls in a previous plan that the Board had to follow the Cape Cod <br /> Commission plan set forth. Mr. Lehrer said that we can see from the Yarmouth plan, they <br /> presented their plan to the Selectmen and the Cape Cod Commission to make them aware of their <br /> plan and process. Mr. Lehrer felt that the Commissions regulations may have changed since <br /> 1998 but we will be consistent with their regulations. Mr. Waygan suggested perhaps after there <br /> is a meeting with CCC,perhaps Chairman Phelan can send a memo to the Selectmen to inform <br /> them. Mr. Lehrer said that there was a Department Head meeting this morning to which he <br /> updated the other Department Heads to inform them that the Planning Board may be interested in <br /> developing some background data info and that the Board may be inviting respective Boards and <br /> Commissions to participate in our process. He stated that the EDIC has a meeting at the end of <br /> the month and has asked him to update them where the Planning Board is in this process. This is <br /> an opportunity to make them aware of the process and perhaps gaining their assistance in getting <br /> the business community involved in the visioning work. <br /> 2 <br />