2017-Annual Town Report - Laserfiche WebLink

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• Continued expanding on Phase 1 of a multi-year Department and left One Server at Town Hall for project to digitize vital town information and data security,redundancy,and disaster recovery. store it in a Laserfiche Document Management In July 2018 we will move the Town Hall Server server. Scanned over 1.7 million documents for to the Open Cape facility in Barnstable Village to Building, Board of Health, ZBA, Conservation, further support our disaster recovery plan. and Town Clerk Departments. Added the . Expanded the Network Core Switch at Town Hall Planning Department to Phase 1 which will start to support additional connections and to retire in early 2018. another 10 year old Network Switch that has • Purchased, Installed and Configured Laserfiche reached End of Life. Web Portal which allows the Town of Mashpee . Upgraded Security Cameras at Police to publish data to website directly and securely Department, Library, and Fire Substation and from the Laserfiche Digital Repository. Worked added Security Cameras at DPW. All systems with the Town Clerk to publish Meeting Minutes were added to the Town wide Security Camera and Agendas for 27 Boards and Committees.This Network. greatly reduces the workload of producing, archiving, and delivering Meeting Minutes and Installed a new Core Network Switch at the Agendas to the public. Police Department. Removed a 16 year old network Switch and moved their 2 year old • Continued participation in our comprehensive Network Switch to Heritage Park,replacing their Network Security and Intrusion Test with 10 year old Network Switch. Security Vendor which started in July 2016. Security Firm performs monthly Network Migrated the ownership of the Security tests to provide tighter overall security mashpeewaters.com domain to the Town of Mashpee as requested by the Town Planner. and controls. • Upgraded the phone system at Kid's Klub. Old Relocated Mashpee Police Mobile Service Avaya Partner system was replaced with Avaya Channel between Mashpee Police Department IP Office Manager. The Kid's Klub phone system and Cotuit because of new Water Tower is networked with 13 other town and school installation. buildings,benefiting from advanced features such • Installed and networked Savin Color Copier for as toll free 4 digit dialing between locations. Mashpee Archives to support their work. • Upgraded the Wireless Antennas at DPW and the 0 Continued enhancements to the Town of Mashpee Water Tower. Older Antennas at End of Life. Website. • Upgraded 14 Computer Stations at Mashpee 0 Continued to support all MUNIS clients, Library to support CLAMS administration, including 20 new MUNIS clients for the Mashpee OPEC Kiosks, and Circulation PC's. The PC's Schools to enable them to process Requisitions we replaced were originally purchased in 2010. and Purchase Orders. Received Budget Approval to replace the 0 Supported Geo TMS Permitting software for remaining 24 Public Internet Access PC's for Building, Board of Health, Fire Department, Adults, Teens, and Children. These PC's were Conservation, ZBA, and Planning Department. also original PC's from 2010. Plan to retire this product in FYI 9. • Received CIP funding to replace the Permitting 0 Supported Dell Kace as a software distribution, software used by Board of Health,Conservation, licensing, patch management, and Inventory ZBA,and Building Department. Selected vendor software system to greatly improve asset and started work in early 2018. The current management of over 175 pc's and servers. Permitting application was purchased in 1998 and is no longer viable. Supported Spice Works,an in-house service call tracking system to track all technical problems • Purchased 2 Large capacity VMWare servers and and projects. migrated 31 Virtual Servers from older servers as part of our FY18 NAS Project. Expanded Continued support for over 200 cloud based capacity will support our data needs for 3-5 years. Office 365 mail clients,as well as support for in- Moved One Server to the Mashpee Fire house Exchange Hybrid Server to support Active Directory integration. 122