2018-Annual Town Report - Laserfiche WebLink

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The department handled numerous personnel general guidance and direction to the human resources transactions relating to vacancy postings and advertis- staff. The position is instrumental in utilizing and ing, interviewing, selection, enrollment and orienta- updating the functionality of the payroll system in tion of new employees, promotions, transfers, retire- order to increase accuracy when extracting salary and ments,leaves of absences and resignations. benefit data and when processing the bi-weekly Town and School payrolls. All payroll functions and W-2 In addition to year-round hires, we coordinated processing are performed in-house. The position also the hiring of seasonal employees for the Recreation provides estimated costs for proposed contract settle- Department's Beach and Summer Camp Staff, ments, completes retro calculations when applicable, Seasonal Laborers and Custodians for the Department and reviews Town salary budgets for accuracy. of Public Works,Town Clerk's Sticker Sales,Seasonal Weekly, monthly, and quarterly remittances and rec- Circulation Assistant at the Library, and Assistant onciliations are performed in accordance with federal Harbormasters and Waterways Assistants for the and state regulations. Department of Natural Resources. The Human Resources Assistant performs pro- We tracked performance appraisals, probation- fessional, administrative and technical work to sup- ary reports and leave of absences,assisted with budget port the Town's personnel programs,ensuring compli- information, prepared the Town's unfunded liability ance with state, federal and local personnel laws and report, checked and processed employee change of regulations. The Assistant supports the new hire and status forms, coordinated entry-level physicals and promotional process, testing, custody and mainte- drug and alcohol testing under the Department of nance of the Town's personnel files, and employee Transportation Laws, attended grievance hearings, training records,and assists with the administration of Safety Meetings, Inclusion and Diversity Committee employees'benefits and programs.The Assistant was Meetings, Town Meetings, and the annual Cape Cod instrumental in administering an entry-level police Municipal Health Group Benefits Meeting. examination this year which included several hiring components.She continues to manage the Town's per- The Human Resources Department staff is formance review system. responsible for management of new employee orien- tation and benefit enrollment; administers and coordi- The Benefits Administrator coordinated the nates open enrollment and on-going communication annual employee benefits fair in the spring 2018 as with employees and vendors for the Town's health well as a retiree benefits fair in November 2018. insurance, life insurance and dental insurance pro- Multiple wellness programs were also held throughout grams,retirement and 457 plans, short-term disability 2018 to promote health and safety to all town and plans, an eye med program, and other optional insur- school employees. The Benefits Administrator con- ance plans.We provide information about the Town's ducts audits of benefit payments, enrollment and Employee Assistance Program. We also assist with changes throughout the year and assists employees providing information for unemployment claims, and retirees with any questions regarding plan attend hearings and prepare the filing for the Town's changes and coverage. The Administrator conducted seasonal designation with the Mass. Division of numerous new hire orientations. The Administrator Unemployment. We processed employment verifica- also handles all workers compensation claims. The tion requests and provided statistical information for Employer-Provided Health Insurance Offer of State and Federal EEO reports. We continue with the Coverage Forms 1095-C are prepared by the Benefits maintenance and processing of employees' vacation, Administrator, in accordance with Affordable Care sick,personal and compensatory requests. Act(ACA) regulations. The title and job responsibilities of Assistant For the upcoming year we will continue to make Human Resources Director were incorporated into the every effort to support the goals of Administration and Payroll Administrator's position. This promotion rec- to continue to be fiscally responsible by our involve- ognized the contributions that she has made to the ment with benefits management, payroll processing Town of Mashpee during her tenure with the depart- and continue to adhere to employment laws. Human ment.She will assist the Human Resources Director in Resources will continue to play a role in ensuring that managing the human resources program and provide we have high performing and engaged employees who 128