05/15/2023 SELECT BOARD Minutes - Laserfiche WebLink

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1.1 Mashpee Select Board Minutes May 15, 2023 APPOINTMENTS & HEARINGS Discussion and A roval of the Followi�n,A1 ointmentsM,&mResi nations; Apointents Convnumt _ io„Act Committee: „Yvonne A. Avant (Term ExL ire sm June 30 2023); y_Preserv_at.M n . Correspondence was received from the Community Preservation Committee Chair Arden Russell dated May 9, 2023 regarding a letter of recommendation to fill the vacant At Large seat on the Community Preservation Committee. The CPC at their meeting on May 4, 2023 interviewed two candidates to fill the vacant At Large seat. At this meeting the CPC voted unanimously to strongly recommend Yvonne Avant to fill the vacant seat. Additional communication was received from Arden Russell, Chair of the CPC late filed on May 15, 2023 respectfully requesting the Member At Large appointment be postponed due to a concern about the CPC recommendation process. Arden Russell was in attendance to discuss her concern. In accord with Select Board Policy No. 001; Appointment Policy for Boards, Commissions, Committees and Councils appointed by the Select Board under Item III. Procedures for Evaluation of Applicants, Item C. Recommendations, the Chairperson will provide a summary of the interview process along with its recommendations(s) to the Select Board. The Chairperson should provide a minimum of two (2) and a maximum of three (3) candidates for review, unless the minimum number of candidates does not exist. The Select Board agreed the Chair should have provided a minimum of (2) candidates to the Select Board. Although both candidates should have been invited neither candidate was in attendance. For clarification purposes Town Manager Rodney C. Collins indicated he reviewed the draft and forwarded it to the Chair of the Select Board. There was some discussion of being inconsistent with the policy. However, the topic was agreed to be posted on the Select Board Agenda. Thereafter, the email was received from the CPC Chair requesting postponement. Upon review it was agreed the procedures for the evaluation of applicants was followed. It is recommended that a minimum of (2) candidates be reviewed, but it is not a requirement. Motion made by Selectman Cotton to table this matter to the next meeting inviting both candidates to attend the Select Board Meeting. This action follows Item D. of Policy No. 001. After review of any candidates(s) recommended for appointment to a Board, Commission, Committee or Council, said candidates(s) shall appear before the Select Board for a final interview at a regular scheduled meeting; amended to obtain a legal opinion from Town Counsel regarding adherence to policy. Motion seconded by Selectman Wyman -Colombo. VOTE: Unanimous. 5-0. Roll Call Vote: Selectman Weeden, yes Selectman Cotton, yes Selectman O'Hara, yes Selectman Sherman, yes Selectman Wyman -Colombo, yes Opposed, none