10/14/2021 HOUSING AUTHORITY Minutes

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4. Treasurer's Report, Warrants and Budget Update (Board vote needed)The board reviewed the warrants of September 2021, with no questions posed, Ms. Allen entertained a motion to approve the September 2021 Warrants, Ms. Meizinger moved, Mr. Shackett seconded. Motion Carried 4-Ayes, Mohamad Fand abstained. Ms. Conn reported that the 6/30/2021 DHCD Performance Management Review (PMR), was scheduled for October 26, 2021, after a brief discussion it was noted that a board member shall not enter a tenant's unit as part of this inspection process. The DFICD Agreed Upon Procedures (AUP) for fiscal year 6/30/2020 is in process. The budget for 6/30/2022 is due to DIICD by November 15, 2021 and will be reviewed for vote at the next board meeting; Fee Accountant Thomas J. Joy will present. Executive Director's Report & Updates (Board vote as needed) — The board reviewed the travel summary of the Assistant Director. Ms. Conn recommended to approve a monthly travel stipend of $300.00 per month for the Assistant Director, after a brief discussion, Ms. Meizinger moved to approve a monthly stipend of $300.00 to the Assistant Driector for travel reimbursement, seconded by Mr. Fand. Motion carried 5-0-0. There were no updates regarding the pending litigation; the mediation hearing is scheduled for November 3, 2021. After a brief discussion, Ms. Meizinger motioned to approve Kimberly Conn to correspond with legal counsel regarding this matter, seconded by Ms. LeClair. Motion Carried 5-0-0. Mashpee Housing Authority has no vacancies, and with one rent outstanding, a 30-day notice to quit will be issued. Great Cove has one outstanding rent in which the tenant has been contacted. Ms. Conn reported that she has conducted one interview and has four more scheduled for the Assistant Property Manager/RSC position of Asher's Path. 6. Old Business: The board reviewed the existing slate of officers, and after a brief discussion, a motion was made by Lisa Meizinger, seconded by Mohamad Fand to appoint Mary LeClair as Vice Chairperson, and to keep the remaining slate as officers the same with .Jill Allen, Chairperson, Kevin Shackett, Treasurer, Lisa Meizinger, Assistant Treasurer, and Mohamad Fand, Commissioner. Motion Carried 5-0-0. 7. New Business: None. 8. Other Business: None. 9. Correspondence/Communications: None 10. Next Meeting Date and Time: November 1.0, 2021, at 5:00 PM. 11. Adjournment: Mr. Shackett moved; Ms. Meizinger seconded to adjourn the meeting. The motion carried 5-0-0. The meeting adjourned at 5:54 PM. Respectfully submitted, Kimberly Covim, MPIIA, CAP Ex-Officio Secretary Executive Director