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Report of the
<br />Human Resources Department
<br />To the Honorable Board of Selectman and the
<br />Citizens of the Town of Mashpee:
<br />It is my privilege to submit the Annual Report of
<br />the Department of Human Resources. The Human
<br />Resources Department is committed to serving the
<br />Town of Mashpee employees in the most efficient and
<br />effective way possible. Our services include
<br />recruitment, compensation and benefits management,
<br />payroll, staff training and development, labor law
<br />compliance, employee relations and human resource
<br />management.
<br />Additionally, the department deals with a wide
<br />variety of issues relative to quality of life in the
<br />workplace and seeks to improve the effectiveness of
<br />town services by recruiting responsible, qualified
<br />personnel and by retaining and developing current staff.
<br />Mashpee is committed to the pursuit of a diversified
<br />workplace.
<br />We are a resource department that provides
<br />assistance and support to all department heads and
<br />employees on personnel matters under the general
<br />guidance of the Town Manager, with daily operations
<br />overseen by the Human Resources Director, the
<br />Assistant Human Resources Director/Payroll
<br />Administrator, Benefits Administrator, and a Human
<br />Resources Assistant. Our department is designed to
<br />help department heads and employees do their jobs
<br />more efficiently and effectively.
<br />The department handled numerous personnel
<br />transactions relating to vacancy postings and
<br />advertising, interviewing, selection, enrollment and
<br />orientation of new employees, promotions, transfers,
<br />retirements, leaves of absences and resignations.
<br />In addition to year-round hires, we coordinated
<br />the hiring of seasonal employees for the Recreation
<br />Department's Beach and Summer Camp Staff,
<br />Seasonal Laborers and Custodians for the Department
<br />of Public Works, Town Clerk's Sticker Sales, Seasonal
<br />Circulation Assistant at the Library, and Assistant
<br />Harbormasters and Waterways Assistants for the
<br />Department of Natural Resources.
<br />We tracked performance appraisals, probationary
<br />reports and leave of absences, assisted with budget
<br />information, prepared the Town's unfunded liability
<br />report, checked and processed employee change of
<br />status forms, coordinated entry-level physicals and
<br />drug and alcohol testing under the Department of
<br />Transportation Laws, attended grievance hearings,
<br />Safety Meetings, Inclusion and Diversity Committee
<br />Meetings, Town Meetings, and the annual Cape Cod
<br />Municipal Health Group Benefits Meeting.
<br />The Human Resources Department staff is
<br />responsible for management of new employee
<br />orientation and benefit enrollment; administers and
<br />coordinates open enrollment and on -going
<br />communication with employees and vendors for the
<br />Town's health insurance, life insurance and dental
<br />insurance programs, retirement and 457 plans, short-
<br />term disability plans, an eye med program, and other
<br />optional insurance plans. We provide information about
<br />the Town's Employee Assistance Program. We also
<br />assist with providing information for unemployment
<br />claims, attend hearings and prepare the filing for the
<br />Town's seasonal designation with the Mass. Division
<br />of Unemployment. We processed employment
<br />verification requests and provided statistical
<br />information for State and Federal EEO reports. We
<br />continue with the maintenance and processing of
<br />employees' vacation, sick, personal and compensatory
<br />requests.
<br />The Assistant Human Resources Director/Payroll
<br />Administrator assisted the Human Resources Director
<br />in managing the human resources program and
<br />provided general guidance and direction to the human
<br />resources staff. The position is instrumental in utilizing
<br />and updating the functionality of the payroll system in
<br />order to increase accuracy when extracting salary and
<br />benefit data and when processing the bi-weekly Town
<br />and School payrolls. All payroll functions and W-2
<br />processing are performed in-house. The position also
<br />provides estimated costs for proposed contract
<br />settlements, completes retro calculations when
<br />applicable, and reviews Town salary budgets for
<br />accuracy. Weekly, monthly, and quarterly remittances
<br />and reconciliations are performed in accordance with
<br />federal and state regulations.
<br />The Human Resources Assistant performs
<br />professional, administrative and technical work to
<br />support the Town's personnel programs, ensuring
<br />compliance with state, federal and local personnel laws
<br />and regulations. The Assistant supports the new hire
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