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 Staff identified that the existing process creates tracking difficulties for easily <br />rectifiable compliance matters <br /> This leads to unnecessary delays for clients with minor issues <br /> <br />Proposed Alternative Approach <br /> It was suggested reverting to a previous method where the board can sign the <br />COC with the understanding that minor issues will be resolved <br /> Alternatively, a full application is required for major compliance violations <br /> <br />Major vs. Minor Violations Distinction <br /> Discussion emphasized the need to differentiate between serious compliance <br />issues and simple matters that can be quickly rectified <br /> Recent failed inspections were cited as examples of major issues <br /> <br />Time Limit Clarification <br /> A commissioner questioned whether there are specific timeframes for COC <br />approval <br /> Discussion included historical 21-day turnaround periods and real estate <br />transaction dependencies <br /> <br />Streamlined Workflow Proposal <br /> Agreement reached on a process where staff conduct inspections and work with <br />applicants to resolve issues <br /> Only compliant applications will be brought to the board agenda for approval <br /> <br />Agenda Management <br /> Decision made to keep non-compliant COC application off the board agenda until <br />compliance is achieved <br /> This avoids unnecessary discussions of incomplete applications <br /> <br /> Enforcement Order – 266 Monomoscoy Road <br /> <br />Property Violation Case <br /> New homeowners purchased property within the last 6 months and <br />inherited existing violations from the previous owner <br /> Previous homeowner exceeded work limits under the original order of <br />conditions, with modifications visible through historical GIS images <br /> Current violations include the installation of a patio and a fire feature in an <br />area designated to remain naturally vegetated under the previous order <br /> Homeowner cooperation confirmed – owners claim ignorance due to <br />being non-local and inheriting a partially altered situation <br /> <br />Process & Timeline <br /> 30-day deadline established for restoration plan submission and review <br />under enforcement order <br /> Certified mail delivery method confirmed for enforcement order delivery <br />4 <br /> <br /> <br />