08/14/2025 CAPITAL IMPROVEMENT PROGRAM Minutes (2)

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Capital Improvement Program Committee Meeting Minutes August 14, 2025 PRESENT: Town Manager Rodney Collins, Select Board Member Michaela Wyman-Colombo, Finance Committee Member Greg McKelvey, School Committee Member Monica de la Hoya, Finance Director Dawn Thayer, Member At-Large John Livingston, Member At-Large Andrew Gottlieb Meeting called to order by the Chair, Mr. Collins, at 4:00 PM Mashpee Town Hall,Waquoit Meeting Room MINUTES Review of Janua .28 025 R ular Session Minutes and January 29. 2025 Re ular Session Minutes Motion by Gottlieb to approve both sets of minutes as presented. Motion seconded by Livingston. Roll Call Vote: 5-0(Unanimous) Mr. McKelvey,yes Ms. Wyman-Colombo,abstain Ms.Thayer,yes Mr. Livingston,yes Mr.Gottlieb,yes Ms. de la Hoya,abstain Mr.Collins,yes PUBLIC COMMENT NEW BUSINESS 1. Review of Reauest for Allocation of Ambulance ReceiDts for the Purchase of Lifepak 35 and LUCAS Devices Request& Reasoning • Request for approval to execute a contract in FY26 for the purchase of mission critical Fire Department equipment in FY27 using funds allocated from ambulance receipts. • Department is seeking to purchase 8 units total (4 Lifepak 35 devices and 4 LUCAS CPR devices). a Three of each type of device would be "replacements"for old units, and I of each device would be an additional unit. o Funding far the 3 LUCAS device replacements was already approved in FY26 in the amount of$72,000. • The request from ambulance receipts is $221,831.92, which is the total cost of the 8 units ($293,831.92) less the $72,000 already allocated, which will be applied as the down payment. • Ambulance fleet currently consists of 4 ambulances; 3 in current service and 1 backup. • Current equipment consists of 3 existing cardiac monitors which are 1.5 years from end-of-life. • Funding would typically have been requested during the FY27 CIP cycle, but favorable terms prompted the Department to make this early request for approval. Vendor& Procurement Details: Devices are supplied by a vendor not on MA State Contract but on an alternate governmental contract,which allows purchase without formal bid process. Financial Structure • Cost for 3 new Lifepak monitors would be$65,000 each. • Vendor offer guarantees delivery of equipment now,with$72K deposit,and balance not required until after July 1, 2026 (FY27). $72,000 available in current FY26 budget to be used as down payment.