08/14/2025 CAPITAL IMPROVEMENT PROGRAM Minutes (2)

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Capital Improvement Program Committee Meeting Minutes August 14, 2025 Savings&Benefits • Trade-in Incentive: o If replaced now the trade-in value would be $16,000 per unit. o If replaced at end-of-life the trade-in value would be$5,000 per unit. • Estimated minimum savings of $51,309, potentially increasing to $63,000 when accounting for the fact that service contracts are typically state-mandated, but new units would be covered under manufacturer warranty. • All four ambulances can be outfitted with monitors, resulting in rotational flexibility, balanced fleet workload, and less pressure given supply chain issues and high ambulance mileage. Committee Discussion • Although it's a procedural exception (financial articles are usually reserved for May Town Meeting), the consensus among committee members was that immediate action would provide meaningful cost savings and maintain emergency service readiness. • Noted that using ambulance receipts does not impact general fund or tax base, mitigating fiscal concerns for broader community. • Collins will verify compliance with all legal and procedural requirements and, if necessary, will seek a legal opinion regarding the need for a Special Town Meeting in October. • Fire Chief will confirm procurement validity for vendor (government contract) permitting direct purchase. Motion by McKelvey to bring the Fire Department's Capital request to the Select Board for inclusion in the October Town Meeting Warrant. Motion seconded by Gottlieb. Roll Call Vote: 7-0(Unanimous) Mr. McKelvey,yes Ms. Wyman-Colombo,yes Ms.Thayer,yes Mr. Livingston,yes Mr. Gottlieb,yes Ms. de la Hoya,yes Mr. Collins,yes 2. Review of Cost Increase from 924,000,000 to $25.900,000 for Construction of Mash pg_q-,Wg_kg�by WastewateL5ystern Background • Original Project Estimate: $24,000,000 • Revised Estimate: $25,900,000 • The Wastewater Superintendent provided the reason for the adjustment as being a recent 25% increase in copper prices and other materials, thus requiring additional contingency to avoid project funding shortfall. Contributing Factors ® Tariffs, supply chain volatility, and material cost inflation create uncertainty. o Current climate makes accurate bidding and budgeting challenging;"safety net"in project cap is justified. Historical Precedence: Prior Town projects have finished under budget, with surplus returned to the Town or used to reduce borrowing.