10/09/2025 HOUSING AUTHORITY Minutes (2)

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current reserve level was at 61.07%but are compared to last year's budget since the budget was just approved. Mr. Klein moved to approve the August 2025 Financials,seconded by Ms. LeClair. Motion carried. 3-Ayes, 0-Nays. The board then reviewed the September 2025 Warrants and discussed the capital project payments,the locksmith payment, and the quarterly Group Insurance. Ms. LeClair moved to approve the September 2025 Warrants, as discussed, seconded by Mr. Klein. Motion carried. 3-Ayes, 0-Nays. 4. Executive Director's Report& URdates: Ms. Conn reported that there is one vacancy at Homeyer,due to a transfer. There are two vacancies at Asher's Path,whereas one applicant is waiting for their raft application to be approved, and the second it is waiting for the flooring vendor to schedule replacement. There are eight outstanding rents, four from Breezy Acres, two from Homeyer, and one from Great Cove; six tenants are under repayment agreements, one court case, and one tenant was just issued a 30-day notice to quit. The Ad in Staff recently attended the MassNAHRO Conference and the One Cape Summit, both very informative conferences. The Maintenance department will be fully staffed soon with a part-time employee beginning on October 20 working 24 hours per week,and a full-time candidate will begin in the middle of November. Ms. Conn reviewed the quotes received for the mold re mediation and restoration project at Breezy Way. Mary LeClair moved to award teeontract to John Kennedy Co., in the amount of $9,445.00, seconded by Mr. Klein. Motion carried. 3-Ayes, 0-Nays. Mr. Klein inquired about the Roof Replacement Project for Homeyer Village,and Ms. Conn reported that they are waiting for a design architect to be assigned by EOHLC. The Massachusetts Broadband Institute has performed a site visit with Co cast to begin planning the installation of fiber optic cable at Homeyer Village. The Town Sewer Hook Up for Asher's Path is complete with a minor repair needed. 5. Old Business: Mr. Klein reported that there was a joint meeting with CPC and the Affordable Housing Trust to begin discussions about forming a 501-C3 to accept land transfers and allow the donor the ability for a tax write off. There were many questions raised as to who would control the 501-0 once formed, and who would manage the reporting, and the annual tax returns. The Town's legal department would be reviewing the details if the 501-C3 were to be formed. 6. New Business: The board then reviewed Public Housing Notice (PHN) 2025-12 CAIO RFR, as well as Public Housing Notice 2025-13 Amendments to 760 CMR 5.00 Effective 9/6/25. Ms. Conn then reviewed the IT Service Provider Contract from MTSI. There have been complaints about the existing IT provider from the managed agencies, Ms. LeClair moved to approve the Executive Director to execute the Service Contract Agreement with MTS1,seconded by Mr.Klein.Motion carried. 3-Ayes,0-Nays.Ms.Conn discussed the funding gap for the building envelope project at Homeyer Village, consisting of siding, windows, and door replacements. She recommended submitting an application to the Community Preservation Committee that is due on November 7, 2025. Mr. Klein moved to approve the Executive Director submit an application to the Community Preservation Committee for the Siding, Window & Door Replacement Project at Homeyer Village, seconded by Ms. LeClair. Motion carried. 3-Ayes, 0-Nays. 7. Other Business: None.