10/21/2025 BOARD OF LIBRARY TRUSTEES Minutes (3)

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Article V Section 1 - Regular meetings shall be held in the Public Library on the second Tuesday of the month. - Members may participate remotely per MA Open Meeting Law provision. Meeting Day Expectation Discussion There was a suggestion to meet every other month or at least six times a year. Sandi Lahart likes that idea, she commented that the time in between meetings goes by fast. Kate Milde prefers the language to say meet at least six times a year, not meet every other month. The Library Director added that a special meeting or Zoom meeting could be called additionally if needed, but it may help with the structure of the policy review. Ruth Nickerson thinks the way it has been going is fine, they have canceled or changed meetings in the past. If it is written they only meet six times, then the quorum issue comes into play. Mary LeClairlikes the continuity of meeting every month. The Library Director stated they could change it to say meetings will be held on the second Tuesday of the month, at least 8 times a year. Beth Geatrakas would like to discuss this further with a full Board present. The Library Director has everyone's contact information and will update a list of members accordingly for distribution. Article VI Section 3: A potential conflict of interest could arise if a Friends of the Library member becomes a Trustee. The Trustees appoint a Liaison to the Friends of the Library board. The role of that person needs to be clarified. Going forward, the Chair of the Trustees should not be the Liaison to the Friends. The Friends should also be aware that the Liaison may not be able to provide an answer or approval to any question orrequest immediately. No individual Trustee can make decisions on behalf of the Board, unless authorized by a vote of the Board. MGL Sections 10 — 12: references MA General Law stating the number of members of a Board of Trustees should be divisible by 3, however; the Town 3