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, ! Z . Personnel Board Meeting Minutes of February 26 , . 1990 Page 2 y Cost of Living Increase ! C . Ben Lofchie asked the Executive Secretary to consider a cost of living increase for next year for employees mentioning that the people at the top will not get. an increase if only steps are granted . Kevin Harrington responded that one-third of the employees are at the top step . Special Service Contracts - - Chairman Sullivanadvisedthe Executive Secretary that the Board , by request of the Finance Committee , has requested an opinion of special service contracts from the 'Department of Revenue last Fall . To date , the Board has received no response . Discussion centered on which positions are allowed to have contracts . Jane Stockbridge said that at a recent M.-M_P .A . meeting, she raised the question and the only posi- tions known were that of the Executive Secretary and Library Director . Kevin Harrington suggested checking with the Department of Personnel Administration . - Performance Evaluation System Chairman Sullivan advised the Executive Secretary that there have been a lot of pitfalls in the evaluation. process making reference to a memo from the Board dated January 9 . He told Kevin Harrington that he- read his memo dated February 14 on the performance evaluation system and commented that he .understands where he is coming from and that he is all for giving a step if a step is there . Kevin Harrington told the Board that he was looking for cooperation and assistance . The Personnel Board is responsible for everybody not in a bargaining unit . The Board reviews evaluations if they are done for P .A .P . employees . Kevin. said that he is interested in all employees and mostly interested in having this implemented for Department Heads . He said that he would tie it in to a step increase , merit increase or bonus . Kevin explained that they used this process in Barnstable . The Department Head establishes goals and objectives with employees . Giving as an ex- ample the Director of Assessing , Kevin said that Ben would sit down with the Board to discuss what they wanted to accomplish , define the goals - -- . produce timely tax bills , etc . You would then know the Director ' s per- formance . There would be a mid-year review . At the end of the year , you would evaluate the employee ' s performance on four or five things as well as -othergeneral traits ; i .e . , leadership , communication . Kevin said that where the system fails is that one office may not do it . He would build in a second level review and oversee the . whole process . He would establish goals under the Board of Selectmen ' s control and also work with Boards not under control of the Board of Selectmen . He would sit down and work out the program . All evaluations would be done using the same criteria and done timely . Ben Lofchie commented that the person would not get an increase if the evaluation was not done . Kevin commented that. he believes in evaluations . He would define measure- able tasks and specific items with qualifying percents . Jane Stockbridge