2/2/2016 CAPITAL IMPROVEMENT PROGRAM Minutes

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5 Capital Improvement Program Committec Minutes February 2,2016 Planning& Construction: With retirement of high school bond in FYI the proposed Quashnet School window project and storage garage at the DPW is considered in the budget assumptions proposed for FY17 (design) and in FYI 8. Prioritized for replacement is item the PC-7 Quashnet School Windows project. The replacement windows have been identified in the 2010 capital needs assessment. The windows are original with the buildings construction in 1978. Grant funding was applied for in 2013,but the town was not selected. The Massachusetts School Building Authority (MSBA)has re-opened their application process for 2016. The Town of Mashpee has submitted a Statement of Interest(SOI)to reapply for the project which is eligible for the MSBA Accelerated Repair Program, Grant funds if secured require the respective town to commit to contribution of 100%of the costs associated to the design. Upon completion of the design,the MSBA would determine if funding would be available for final design and construction. The anticipated design cost is $75,000. With construction estimates,the total cost projection is $825,000. If the town is selected the reimbursement rate is approximately 38%of the total project cost. Ms. Laurent discussed cost assumptions relative to the costly project. The windows proposed for urgent replacement include the entire window structures in the classrooms and hallways. It has been determined the window components are severely degraded. Standard windows would be retrofitted for ease of replacement. It was recommended the DPW Director contact MSBA to obtain a sense of where Mashpee would rank with like and similar projects in the accelerated grant program. It was noted the design and engineering required for the Quashnet School window project was previously prioritized by the Planning& Construction Committee and listed in the projects intended to be funded by the $1.5 million capital bond. Due to funding constraints,the project was unable to be funded under the bond. In the CIP program, PC-1,the continuation of the replacement of flooring; carpet or VCT in various buildings is identified for a projected cost of 150,000. For the past three years, the project has replaced carpeting at the Middle/High School. To date approximately 50%of the classroom flooring has been replaced. Discussion followed with regards to PC-2, a cost to be determined for the HVAC replacement at the Coombs School. The majority of the HVAC system is original to the school construction in 1987. The town as a green community has been able to secure a grant through the Cape Light Compact in the amount of$164,000 for energy efficient measures and though incentives and rebates,the town has received$20,000 from the CLC and National Grid.