4/12/2012 HOUSING AUTHORITY Minutes

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E FET RY" REPORT: Minutes for the regular meeting held on March 8,. 2012 were mailed to members before the meeting. A motion was made by Mr, Shackett and seconded by Mr. Laporte to accept the minutes as presented. The motion was adopted. TREASURER" DEPORT: Budget to Actual Fie ort: Mrs. Botsford presented the budget to actual report, prepared by the fee . accountant, and reviewed it with the board, explaining the variances. The report is based on the budget revision numbers that vire submitted to DHCD for approval. Mrs. Botsford stated that she has not received word yet from DHD that the budget revision was approved. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants tonight are for the month of March 2012 and total as follows: $30,776.98 for 4001, $6,527.00 for Section 8, $17,778.00 for MRVP, and $91,719.21 for Asher"s Path Apartments. Dent Delinquencies: Mrs. Botsford reported that we have one resident who has not paid at Homeyer Village—a 14 Day Notice to Quit has been sent. There is one resident at A her's Path and one resident at Breezy Acres who have small balances. I expect they'll be paid off soon. we also currently have 10010 occupied at Breezy Acres and Asher"s Path. We have one vacancy at Homeyer village which I expect to have rented by the end of May. Painting is in process, the flooring needs to be replaced and we are replacing the countertops as well. motion was made by Mr. Shackett and seconded by Ms,Allen to accept the treasurer's report as presented. The motion was adopted. EXECUTIVE DII E T WS REPORT: Mrs. Botsford stated that she had marled her reports to the board for the month of March and she added the following as an addendum to her report: • I attended my annual re-certification for the UFITC program on April 4&5. • I will reed to attend Fair Housing training by the end of the year. • sher's Path annual Property Management Review was done by MassHousing. The only issue noted in the report that needed to be addressed was mold on the building that needs to be power washed. Vincent will be handling that starting on May 1. A copy of the PMR report and Ms. Botsford"s reply was provided to all members. OLD BUSINESS: Update on Breezy Acres Expansion: Mrs. Botsford reviewed with the board Ms. Danner's monthly report with regards to the project, as well as the items since submitted which-are the correspondence to the town from HAC requesting DLI monies and the map shoring the lease line. Additionally, the proposed ground lease was distributed to all members, with Mrs. Botsford's proposed changes. Mrs. Botsford stated that she would life to have an attorney review it to be sure our interests are protected. The board agreed that it'd be a good idea. Mrs. Botsford is going to contact Kevin Kirrane to see if he has time to review it before the net board meeting. Mrs. Botsford also advised the board that the public bid portion of the project has been approved by DFI D. The proposed schedule was distributed to all board members. Mrs. Botsford also provided the board with a copy of her later to HAC regarding MHA being selected as manager and about the improvements to the existing units. NEW BUSINESS: Closing of MRVP PB 213e r orn waiting list: Mrs. Botsford explained to the board that the two-bedroom MRVP Project Based Waiting list has gotten very long — 136 applicants—and the wait is longer than 10 Page 2of