9/20/2012 HOUSING AUTHORITY Minutes

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i flag during inclement weather, so one resident has offered to take on this responsibility. I have sent her a thank you fetter. If the cost to pint electricity to the flag site is prohibitive, I believe that keeping the things the way they are (flag is lit appropriately, will be raised and lowered by maintenance when able, and by resident volunteering to raise and tower the flag in inclement weather, I believe all concerns have been addressed. I asked Asher's Path residents to come to a meeting with me and my RSC to offer input on what they'd lila to do for holiday activiies this year. only 2 showed up. We will be scaling back the party this year, both for budgetary reasons, and obvious lack of interest. I held a mandatory meeting with dog owners to discuss problems over the past few years and to seek input for solutions. The meeting went well and I rm working on some solutions that everyone seemed happy with, • I went to La Plaza del Sol with Vincent to walk the property recently. There seems to be quite a lot of work that needs to be done to bring it up to an acceptable condition for affordable housing. Additionally, there would be less than 20 units of housing when done and that is something we reed to consider for future affordable housing development/redevelopment I don't think the property is something the authority would be interested in pursuing. OLID BUSINESS: Breezy Acres Expansion/Great Cove Community Update: Ms. Danner care to give-an updated report to the board. She stated that there have been a lot of roadblocks but we are stip working towards a closing in the net month or so. She elaborated on some issues with the inspecting engineer, utility companies, and needing a signed contract with the Architect. Things should start moving quickly soon, and she knows it's been frustrating and dragged out, but she is doing the best she can to meet all of the requirements for the lenders. Mrs. Botsford stated that there are several things that would need to have a final ok and/or be signed. After a short discussion, a motion was made by Mr. Laporte and, seconded by Mr# Shackett to give permission to Mrs* Botsford to sign any documents that need to be signed related to this project, after conferring with the board chairperson, with n need for anymore board votes. The motion carried. The board thanked Ms. Danner for her update. NEW BUSINESS: Award of contract— Breezy Acres Sewer Extension Lift Station: Mrs. Botsford provided the members information regarding the bid for the Sew Extension/Lift station and recommends awarding the contract to Robert B. Our. After a short discussion, a motion was made by Ms. Allen and seconded by Mr. Laporte to award the contract for the Mashpee Housing Authority Sever Extension located at 570 Old Barnstable Road in Mashpee to Robert B. Our,the lowest,, responsible,and eligible bidder, in the amount of 3581,000.00. This award is contingent upon the MHA securing all funding for this project. The motion carried. Roll call vote: Mr. Laporte: Yes; Mr. Shac ett: Yes; Ids. Allen: Yes, Mr. Halpern: Yes. The chairperson skipped the next item and roved it to the end of the New Business Section. By Laws Update: Mrs.. Botsford reviewed the suggested changes with the board, which had been mailed out ahead of time according to the requirements of the by-laws. Everyone agreed that the proposed changes updated the By-Laws in accordance with what the members wished to have done. A m tlion was made by Mr. Laporte and seconded by Mr. Shacicett to adept the updated By-Laws drafted. The motion carried. Write offs year end 6130112 $1,1,375.50: Mrs. Basford explained that the amount of$11,375.50 needed to be written off of the books. This amount is for the Chapter 705 resident that was evicted, It represents the amount of money she should have paid had she reported her true income to the housing Page 3 of