9/8/2011 HOUSING AUTHORITY Minutes

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r ! DECISIONS MADE/ACTION TAKEN ARE IN BOLD The meeting was called to order by the vice-chairperson at 6:05 Pial. A quorum was declared with the following members present: Fran Laporte, Jill Allen and Devin Shackett. Richard Halpern and David Hars h were excused. Also in attendance: Leila Botsford, Executive Director/Board Secretary,Thomas I Joy, Jr., Fee Accountant, and Vincent Gault, Maintenance Superintendent. There was no public comment. SECRETARY'S REPORT: T: Minutes for the regular meeting held on Jane 9, 2011 were presented. A notion was made by Ms* Allan and seconded by Mr. sha kett to accept the minutes as presented. The motion was adopted. FISCAL YEAR 2012 BUDGET APPROVAL AL AND SUBMISSION: N: Ir. Joy reviewed the process for doing the budget this year, based on the DHCD Budget Guidelines. He then explained the requests we are patting in for DHCD's approval, and the fact that we still have very low reserves. After careful review and consideration,a motion was rade by Mr, shaltt and seconded by Ms.Allen to accept the 4001 budget as presented and submit to DIAD for approval. The motion was adopted. A motion was rade by Ms. Allen and seconded by Nor. Sha kett to accept the MRVP budget as presented and submit to DHC D for approval. The motion was adopted. TREASURER'S REPORT: Budget to Actual Report: Mrs. Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the board, explaining the variances. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of June, July and August 2011 and total as follows: For June: $47,997.54 for 4001, $7,587.00 for Section 8. $17,279.00 for MRVP, and $34,928.03 for Asher"s Path Apartments. For July: $24,004.64 for 4061., $5,764.00 for Se.tion 8, $16,942.33 for MRVP, and $26,224.63 for Asher's Path Apartments. For August: $21,574.41 for 4001, $6,053.00 for Section 8, $16,121.00 for MRVP. and $29,674.25 for Asher"s Path Apartments. Bent Delinquencies: we have all rents paid in full at Asher"s Path and Homeyer iVillage. we are also 100% occupied at Breezy Acres and Homeyer Village, we had one vacancy come available at Asher"s Path in September and a new resident is moving in Monday. We have one resident at Breezy Acres who has not paid rent in full. Mrs. Botsford has been in contact with attorney Grace and we are waiting until the hearing with this resident is held next Friday before we serve her with an eviction Notice/Notice to Quit. A motion was made by Ms. Alen and seconded by Mr. Sha Ott to accept the treasurer's report as presented. The motion was adopted. EXECUTIVE DIF ECTOW REPORT: T: Mrs. Botsford stated that she had railed her report to the board for the months of July, .duly and August she added.the following as an addendum to her report: • I have completed the annual Affirmative Action Analysis and the report is in your files. We are at our minimum for boon programs. • HAC is supposed to write a report to me every month on the Breezy Acres Expansion Project and I hadn't received one in a few months so I requested one of Adrienne Danner. I received an email from her Mating that there really was not an update to give as we are simply waiting to see if the project is funded. It is expected that funding announcements will be made at the end of October and if we are funded construction will start in December 201.1/January 2012. - -