11/17/2011 HOUSING AUTHORITY Minutes

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The meeting was called to order by the chairperson at :off, PM. A quorum was declared with the following members present: Richard Halpern, Fran Laporte; and Kevin Shackett. Jill Allen and David Harsch were excused. Also in attendance: Leila Botsford, Executive Director/Board Secretary, Vincent Gault, Maintenance Superintendent, and Adrienne Danner, Breezy Acres Expansion Project Manager from HA . There was no public comment. The chairperson announced that he would slip ahead to Old Business first. OLD BUSINESS: Breezy.Acres Expansion Project: Mrs. Botsford had previously distributed the Breezy Acres Expansion Monthly Report, dated November 9, 2011 and she stated that Adrlenrne Danner was here tonight to iv an update and answer questions. Ms. Danner reviewed her.-W"ritten.report and added that she and Mrs. Botsford are trying to coordinate a meeting with DHCD to{di u" s the part. f the project that will need to be publicly bid (the three fisting duplexes being tied into the Waste II at r Treatment System). They are hoping this meeting will take place soon. Ms' . Danner stated that final plans should be done by mid- January or beginning of February at the latest and that the expected date th t construction will start is May 1, 2012. Ms. Danner stated she has a new requisition for CPC funds which she will get to Mrs. Botsford to submit for approval. Mrs. Botsford asked.if,,HAC had any ideas on ghat could be done with the existing units to tie thein into the new.units, appearance-wise. Ms. Danner sugge.stud painting, but this isn't a good option, as the existing units are vinyl-sided. She said she would have tb think Further about this. Ms. Darner and Mrs. Botsford will b-e going before the CPC to give thea an update on December 13, Mr. Halpern suggested that updating the Selectmen would be a good idea, as well. The board thanked Ms. Danner for coring in for a personal report and update. SECRETARY'S REPORT: Minutes for the regular meting held on September 8. 2011 were railed to members before the meeting. motion was made by Mr. Laporte and seconded:by Mr. Shackett to accept the minutes as presented. The rxtin Was adopted, TREA U- ER' REPORT: udgettActual Report; Mrs.. Botsford presented the budget to actual report, prepared by the fee accountant; a"nd reviewed it with the bo nd, explaining the variances. Accounts Payables:. Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of.lure, July and August 2011 and total as follows: For September: $31,184.52 for 4001, $6,193.00 for Section 8, $7,.517.00 for MRVP, and $35,156.81 for Asher Fs Path Apartments. For October: $22,677.14 for 4001, ,996.00 for Section B, 5,5 53.00 for MR1 P, acrd $31,518.54 for Asher"s Path Apartments. Rent Delinquencies: Mrs. Botsford reported that we have all rents pard in full at Asher{s Path and Homeyer Village. We also currently have 100% occupied at Breezy Acres and Homeyer pillage. I had one vacancy corm available at Ash is Path on November 1 and a new resident should be moving in soon. I have started the eviction process with the one resident at Breezy Acres who has not paid rent. Attorney Grace is assisting. A motion was made by Mr. Laporte and seconded by Mr. Shackett t accept the treasurer's report as presented. The motion was adopted. EXE LMVE DIRECTOR`S REPORT: Mrs. Botsford stated that she had mailed her report to the board for the months of September and October and she added the following as an addendum to her report: • An energy audit has been conducted at both Hor Byer Village and Breezy Acres. Recently 21 new refrigerators were provided.to the residents, at no cost to the housing authority. We are gaiting Page 2 of 4