11/13/2008 CAPITAL IMPROVEMENT PROGRAM Minutes

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4 Capital Improvement Program Committee Minutes November 1 ,2008 Assessina Department: Jason Streeb 1, Director of Assessing was before the Con nittee to discuss the need of his department for a vehicle for daily data collcction duties and general assessing f mctions. Currently,the Assessing Department uses a 2000 model Jeep Cherokee. A maintenance log of mileage and automobile expenses was included in the CIP submission. Approximately 1200 per year is being expended for vehicle operating costs related to maintenance and repair. Although the vehicle has low mileage, 35,252 in mid-September,there is considerable wear and "tough miles"with the repeated stop and go driving. 1t was noted the engrne light is always on. The condition may be related to the gas cap. Mr. Streebel indicated that a small-pick-up truer(without VV-D would be suable for the Assessing Department. With a trade-in, it is estimated new vehicle would cost approximately$5,000 less than the projected CIP appropriation of$25,000 for a replacement vehicle. Mr. Streebel stated that he is looking towards the future to anticipate the needs of the Assessing Department. Building D arnent: Richard Stevens, Building Commissioner discussed replacing ars existing thirteen year old vehicle, a 1995 Fordxpl orer; mileage 123,000 with a smaller, and more fuel efficient vehicle to accommodate the needs of the Budding Department. The present vehicle, deemed with`hard"mileage is the former Fire Chief's vehicle. The maintenance performed on the vehicle is approximately $680. The vehicle is scheduled for additional repairs this week. Mr. Stevens presented information to the CIP for the purchase of ' 2008 )WD Ford Ranger in the amount of$19,075. The initial capital request for appropriation is $25,000. Mr. Stevens indicated that planning for the future should include retirement and replacement of this vehicle.