11/13/2008 CAPITAL IMPROVEMENT PROGRAM Minutes

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6 i Capital Improvement.Program Committee Minutes iNovember 13, 2008 IT/GIS: (continued) The III`NIS Treasury 1 lan rr nt 1 lodule is proposed by the IT for FY2 10. This function would enable the Tax/Treasurer's Department to electronically connect to apy bank to perform check reconciliation. The sum of$18,000 would allow for the one-time purchase to enable the continuation of exact balances to be reflected in the MUMS management application. David Keary,the Treasurer/Tax Collector indicated the new application would streamline the reconciliation process and eliminate the reconciliation that is presently cone by both the Treasurer/Tax Collector and Accounting office with the Quickbooks software application. However, Mr. Leary stated that it is not necessary to purchase the management module in a time of budgetary constraints. It was agreed the Treasurer's expense budget would be monitored to serve as an additional avenue for the future appropriation. The e of Tye Backup Hardware, a one-time expense o 10,000 is an ongoing capital request of the IT Department. The nightly backup up of taped data has increased, and it has exceeded the limitations of the storing device. A new and more robust unit if purchased would increase the capacity of data for improved input of Police and Fire nightly backup needs. The use of the IT Department operating budget was considered for the needed purchase. In FY2010 and in ensuing years,the IT Department.rtment has prioritized a Server Replacement Program. The intended program begins with the replacement of a five--year old email server and replacing one server per fiscal year at a cost of$10,000 each year. The prject, under the allotment for a CII'_appropriation was considered an operating expense ftmction. It was agreed the IT department is in need of an equipment budget for hardware purchases, f