4/11/2013 HOUSING AUTHORITY Minutes

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-} Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the month of March 2013 and total as follows: $36,799.84 for 4001, $4,908-00 for Section , $15,772-00 for M RVP, $42,158.74 for As her's Path Apartments and $12,431.64 for the Housing Assistance Program. Mrs. Botsford reported that vire have all residents paid in full at Homeyer village and Asher"s Path. We have one Breezy Acres resident who has not paid and a 14-Day Notice to Quit has been issued. We are 100% occupied at Homeyer village but still have one vacancy at Breezy Acres and one at Asher"s Path. The process is underway for selecting new residents. A motion was rade by Mr. Laporte and seconded by Mr. Hars h to accept the tr asur it'rs report as presented. The motion was adopted. EXECUTIVE DIRECTORS REPORT. Mrs. Botsford mailed members her written report for March and added the following report: • New cabinets and counters are being installed in two units at Breezy Acres, per our Capital Improvement Plan. At skier-s Path, neer carpeting in the common areas has been installed, as well as two more security cameras. Both items are part of the Capital Needs Assessment Plan for Asher"s Path. • As agreed in the mediation, I will again meet with Asher"s Path residents to go over any issues/concerns they have. That meeting is net Thursday, April 1 , 2013 at 4:30 PM. Mr. hackett stated that he would like to attend. • Mrs. Botsford stated that she conducted a survey at Asher's Path based on the previous meeting with As er"s Path residents. Hot button topic: Dogs. Mrs. Botsford stated that she expected the Asher"s Path Pet Policy to come before the board again in the near future. • All employee evaluations have been done and performance bonuses issued ($3,250.00 total). • The Mate Auditor`s office wrapped up their audit 112- months) and vire had our exit conference on April 3. Fee Accountant Torn Joy was present and Mrs. Botsford's assistant attended to help take notes, After the Quality Assurance Division review it, an official draft will be issued a couple months) and vire will have an opportunity to respond before the final report is issued. Mrs. Botsford distributed the Exit Conference Notes for board review. OLD BUSINESS: Breezy Acres Expansion/Great Cove Community Update: Mrs. Botsford shared Ms. Danner's mitten report with the board, The closing process has started and everyone seems to be confident about a late May closing in which case vire could potentially start construction the beginning of June if not earlier. BreeZy Acres Expansion/Great Cove Community Update: The lender's attorneys have asked for some revisions to the Waste Water agreement that was signed back in March 2011. These changes will have to be approved reviewed by the lender"s attorneys, Joyce Mason for the Town and Board of Selectman, and MHA. We are hoping to have a draft to review by April 15th. We will need to attain signatures and approval at the April 22nd Board of Selectman meeting or vire will have to wait until there May 20th meeting. The requested changes are as follows: ■ Adding Great Cove Community, LLC as a party to the agreement a Charge the 20 year terra and add a unilateral right to renew ■ Add plans and easements Resolved: To authorize the Mashpee Housing Authority, a public body corporate and politic organized under the laws of the Commonwealth of Massachusetts ("'MHA" , in connection with the development of 10 units of affordable family rental housing (the"Pro'ect" to be located on land owned by the MHA on Old Barnstable Road in Masbpee, Massachusetts (the"Land") on which is presently located the public housing development known as Breezy Acres I, to be developed and owned by Great Cove Community LLC ("Great Cove"'), MHA shall undertake and cause itself to: Page 2 of