4/8/2010 HOUSING AUTHORITY Minutes

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• The annual recertification process will start in the next month for Asher's Path residents. This will continue on through the end of August. Just a reminder that I will be in Minneapolis for my annual Spectrum LIHTC training during the first week in May. • I am still in the process of updating the Mashpee Housing Authority brochure. It's kind of taken a back burner with all the Breezy Acres things going on. OLD BUSINESS: Breezy Acres Expansion-update: Mrs. Botsford reported that she went to the selectmen's meeting Monday night with representatives from HAC to request approval for a minor change to the deed. The deed currently reads that the lard will be for"public housing'{. Although the housing we are proposing is affordable, it is not considered"public". Selectmen agreed to the charge if we can get permission from DHCD to change it, as there was an agreement signed before Breezy Acres was built that was tied into the funding for that project. She had a conference call with HAC and DHCD and they know time is of the essence on this so their council is working on it. She just this afternoon got an email from DHCD that looks life things will go ahead smoothly. Mrs. Botsford forwarded that email to Joyce Mason to see if what DHCD said was acceptable to the Selectmen. We cannot rove ahead without the change to the deed. We need about 1 1 acres more land in order for the septic system to work properly for the number of knits vire are planning on the property, so we are seeking a septic easement. This item was also discussed at the selectmen's meeting Monday night . Unfortunately, this item would have to go to town meeting vote and the next town meeting we can get on the warrant for is October. This puts a little glitch in the process, but HAC is moving forward with everything else. HAC will be trying to get before the ZBA as soon as possible so that hopefully we can stay on schedule with things. Mrs. Botsford asked if the board wants HAC at the next board meeting for an update from therm.- It was decided to ask HAC to come to the June meeting to give an update. NEW BUSINESS: Outdoor gill PoliQt update: A draft of a proposed update to the gill Policy was mailed to the board. Mrs. Botsford also provided the board members with DHCD's recommendation not to allover grills at housing authority properties. Mrs. Botsford Mated that she wanted the board to have all available input before making ing a decision and that she hoped to have a policy that would encompass all of the properties MHA manages. A discussion ensued with some recommended changes and additions and a notion was made by Ir. Harsh and seconded by Nor* Shacltt to adopt the updated outdoor gill Policy as discussed. The motion was adopted. Maintenance Charges Poligy update: A draft of a proposed update to the Maintenance Charges policy was mailed to the board. Mrs. Botsford stated that she would prefer to have the policy for lock outs changed to coincide with ghat is currently in place at her's earth .00 per lock out . A short discussion ensued and a motion was made by Mr. Shacl ett and seconded by Mr. Marsch to adopt the updated Maintenance Charges Policy as drafted. The motion was adopted. OTHER BUSINESS: CPA (Communitv Preservation Act updatelReport from liaison: No report. Mrs. Botsford asked the chair to bring up two items. She asked the board ghat their opinion would be for allowing outdoor furniture at Asher"s Paths A resident has approached her about purchasing two sets of tables, chairs, and umbrellas for residents to use, A discussion ensued and the main concern was around storage in the off-season. Mrs. Botsford is going to consult with other Executive Directors in BHADO to see what other agencies do and then report back to the board. � _