8/12/1999 HOUSING AUTHORITY Minutes

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Old Barnstable Road 7051. Mrs. Botsford reported that exterior landscaping improvements have been started. Existing fencing has been painted. The old lawn, which was heavily invaded by weeds and dead in most areas, has been pulled up, new loam has been spread, and h droseed has been sprayed. Mrs. Botsford reported that in August and September we will b concentrating on improving the shrubbery and adding flowers and also some new fencing. Mrs. Botsford reported that we have 2 A VP vouchers, 24 MRVP Mobile, 27 Project Based Vouchers, 18 Section 8 Certificates, and 9 Section 8 Vouchers leased in Mashpee. OLD BUSINESS: Ms. Younger reported that she had attended the Public Housing Manager training and took the exam in Rhode Island. She stated that she learned a lot about housing authority management and found it to be a very valuable experience. She is waiting for her exam results. NEW BUSINESS: FY 200 Budget Presentation and a roval: Mrs. Botsford introduced Thomas joy to address the board with the FY 2000 proposed budget. Mr. Joy started by saying he wished to review how the housing authority did with it's 1999 budget. fir. joy stated that last year the housing authority had budgeted to require a subsidy from DHCD in the amount of$5,679-00 and instead ended exp not needing a subsidy but with an $8,000.00 profit. The housing authority then did about $10,000.00 worth of extraordinary maintenance which included apartment renovation at the 705, replacement of equipment: purchase of the copy machine and refrigerators, and a computer. Mr. joy then reported that the housing authority reserves are now at about $42,000 and are available to the housing authority for non-routine expenditures. The Mate monitors the reserve so that the minimum reserve amount is $500.00 per unit or$15,000.00) and the maximum arnount is one half of the total operating budget (or 0,000.00 . The ideal amount to beep in reserve is 60 - 70% of the maximum allowed. Mr. joy reported that the new budget reflects 2.00 amount being granted by DFICD for an air conditioner for the community room which Mrs. Botsford applied for and will receive. This a ount does not corne out of our budget. Mr. Joy reported that DHCD approved a 4% increase for all non-utility budget items, and vent on to detail how the budget line-items are affected. After explaining the income, expense, and reserve categories, fir. joy summarized by stating that the net income is budgeted at $2,473.00, arra that this is the first time Mashpee Housing Authority will be submitted a budget that shows a profit. Mr. joy then reviewed the salary and extraordinary maintenance charts. He stated that we will be requesting money for refrigerator and stove replacements at the 667, countertop replacements at the 705, parking lot expansion for the 667 and office, and landscape improvements at the 705. Mr. Joy then went on to review the MRVP budget and to explain the need to submit a year-end, revised 40001 budget. A Motion was made by Ms. Finton and seconded by ibis. Williams to accept the 40001 ICY 2000 Budget as presented. The motion was adopted. A Motion was made by FIs. Williams and seconded by Nis. Finton to accept the MRVP FY 2000 Budget a presented. The motion was adopted. A Motion was made by Nis. Finton and seconded by Ms. Williams to accept the reprised FY 1993 Budget as presented. Ado tion of new Section 8 voucher P nt Standards: firs. Botsford explained that the Section 8 program will be changing over the next two years. Part of the change requires 9