5/11/2006 HOUSING AUTHORITY Minutes

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Rent Dl in ncie # Mrs. Botsford stated we had all rents paid in full at Breezy Acres but we have one resident at Homeyer Village who has not paid their rent. There are special circumstances that Mrs. Botsford will discuss during correspondence. We still have one unit vacant at Breezy Acres, which we hope to have filled by the end of May or early June. A motion was made by Mr, Laporte and seconded by Mr. Ho eyer to accept the treasurer's report as presented. The notion was adopted. E E UTIVE DIRECTORS REPORT: I rs. Botsford remarked that she had mailed her report to the board for the month of April and it is attached to these minutes as Attachment A. Mrs. Botsford provided an additional short written report, which was discussed. The report was as follows: 0 The waiting list has opened for the 705 family 9 I plan on attending the annual Mass[ AHRO conference in Falmouth the week of May 22. OLD BUSINESS: Barnstable Housing urthor Section 8 Vouchers. Mrs. Botsford brought the board up to date on the correspondence that had gone back and forth between herself and Thomas K. Lynch, Executive Director of Barnstable Housing Authority. Mrs. Botsford had forwarded a drafted letter in response to his last letter and asked for any changes or input. The consensus was that the drafted letter was an appropriate response. Mr. Ho ever stated that if they did require copies of a lot of paperwork, they would need to pay the fees for copying it. Budget status and office hours: Mrs. Botsford stated that through attrition over the past 2 years we've gone from about 30 Section 8 vouchers down to about 20. After Barnstable takes back their 11 we will be down to 9. Mrs. Botsford stated that she had met with the fee accountant and discussed the financial impact this will have on our budget. It will result in approximately a $12,000 reduction in administrative money.— most of which is used for salaries. we do have a good amount of reserves i.e. savings) built up in the Section 8 account, but that will only carni'us for about 9 more months at our current spending. The fee accountant suggests waiting to make any decisions right away—he thinks that DHCD may be announcing a new E.D. salary schedule and that could help us. A letter to DHCD when we submit our next budget could help as well, as the M VP program, at its current administrative fee, does not fairly carry it's weight in the budget. If there were no increases in salary allowed by DH D, or not enough of an increase to make up for the loss on the Federal section 8 salami monies, then we would be looking at decreasing administrative salaries significantly. A short discussion ensued and.it was,agreed to wait until after the summer to see where things are. Mrs. Botsford mentioned that now that the B U (Bedroom unit) numbers were down, per DH D's schedule, the office hours could be adjusted down to 24 hours per week. She just wanted the board to be aware of this change, which gill go into effect on June 1. Board.vacan _: Mrs. Botsford stated that theme were no letters of interest received for the board vacancy. She has advised the Town Clerk. herPath: E.A. Fish proposed contract.and Ground lease: Mrs. Botsford reported that she has been negotiating with E.A. Fish on the language in the Ground Lease and tetter of Intent (they granted to change a couple things) and yesterday I signed both documents. A copy of the signed Letter of Intent was provided to all board members. The Ground lease is pretty much unchanged. As an update with the project, E.A. Fish reports that it has submitted its application to DHCD for site eligibility (the first step in the permitting process) and has reported that they hope to start the 40B application with the town by the end of June. There is one funding round in September 2006 and another in February 2007 for LIHTC program. Page 2 of