10/11/2006 HOUSING AUTHORITY Minutes

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department and the management at Mashpee Village has improved and a foot patrol was added during the end of the summer. MIs. Phelan presented pictures of damage done to a unit alleged occupied by an RvP Project used tenant. Ms. Phelan also presented copies of several police reports allegedly all related to M VP Project Based tenants. Mfr. Homeyer asked if Mashpee Village ran a c RJ on their tenants. She said that they rely on the housing authority to do that screening. Mrs; Botsford clarified that the Mashpee Housing Authority can only verify eligibility and qualify MF VP recipients for assistance under the tenant selection guidelines set forth by DHCD, which includes a CORJ and verification of income eligibility only. Mashpee Village is the landlord and therefore has complete control over checking references, credit reports, and rental history of their potential tenants. They ultimately can choose to deny a housing authority selected applicant based on their screening criteria. Ms. Phelan claimed that it has cost over$20,000 for damage in the past year caused by MF VP Project Based residents. Mr. Laporte asked to review the police reports and thea they were passed around to other members. A discussion ensued about the crimes that have taken place and the steps that the police and Mashpee Village management are taking to improve the safety. Mr. Laporte complimented the police department on the work they've been doing and thanked the chief on thein efforts. Mr. Laporte said that the 90% figure Ms. Phelan mentioned troubles hire but pointed out that the housing authority can only do what it is authorized to do more qualify the applicants under state regulations. He encouraged the Mashpee Village,, as the landlord, to do more extensive screening. Mrs. Botsford stated that if a tenant who is receiving a state subsidy is evicted for cause they are not eligible for state housing assistance for three years, but Ms. Phelan has to send that verification to the housing authofity so that they have it on file. Mr. Harsch asked how many of the MVP Project Based tenants were involved in the recent crime problems. Ms. Phelan responded that it was only two tenants. The chairperson thanked Ms. Phelan, Ms. French, and Chief Collins for coming in and they left the meeting. EXECUTIVE E I Ec'To ' DEPORT. Mfrs. Botsford remarked that she had mailed her reports to the board for the month of September and it is attached to these minutes as Attachment A. Mrs. Botsford provided an additional short written report, which was discussed. The report was as follows: The quarterly vacancy report has been submitted to DH . 0 The quarterly financial reports have been prepared by Torry,boy and submitted to DHCD. The Mashpee Human Service council of which I arra part of will be conducting a police officer training on the human service reeds of Mashpee residents. This two-day training is taking plane November I and 2. • I've started looking into snow removal services for the corning winter. Mr. Halpern asked if the town ever got back to res last year. Mrs. Botsford stated that they did not. She has been in touch with the contractor we used last year and he will be submitting a proposal. • The annual contract for the M. VP Project Based units at Mashpee Village has not yet been signed by Mashpee Village It went into effect October 1, 2006). The property manager recently contacted me and said that her supervisor warted to see the original contract that was signed and they couldn't find their copy. f had to go through the files in our storage unit to try to locate it It was done before 1998 when I started here). I was able to find one dated in 1994 and I sent a copy of that to her. Payments for October are being held pending a signed contract. we are down to 35 of the 38 units. I'rm waiting to hear from the property manager about filling tine units. Mr. Homeyer asked about the three units that we are due. Mrs. Botsford reiterated that is waiting to hear-from Ms. Phelan so that the process can be started. Mr. Harsch pointed out that it seemed like there were only a couple MrVP Project Based tenants that had given therm trouble. Mrs. Botsford confirmed that and stated that it seems unfair that Ms. Phelan stated that the crime problems at Mashpee Village are"9001x"from MF VP Project Based tenants, when in fact only two MrVP Project Based tenants have been evicted. Mr. Halperin pointed out again that Mashpee pillage is the landlord and they have the responsibility of tenant screening. Mr. Laporte and Mr. Homeyer concurred. • Budget Guidelines have been seat out by the state, but I haven't yet received thea. Mfrs. Botsford stated that she has heard that there will be a % increase allowed, including to salaries. She stated that we would meed to do our fiscal year 2807 budget at our next ward meeting. Tori Joy, Fee Accountant, will be here to help with the discussion/explanation. Other than Page 2 of