3/29/2005 LIBRARY BUILDING COMMITTEE Minutes

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1- Stere stated that the company in New Hampshire that does DX system installation would want to do a heat load calculation on the building, based'ori the preliminary plans for vVindows, etc. His charge for the heat load calculation would be$350. The other company did a ball park estimate based on square footage of the new library. Both Haverhill and North Adams libraries opted for thewater-based system. Mainten nce for the water system is higher than the DX Steve will provide a report on each system as to how they work, the cots involved, the savings that could be realized, etc. Steve would like to get a heat load calculation to assist in the decision making process as to which system is most advantageous. The Town may have funds available for this. Stere also needs floor plans with dimensions of freight and width from the outside corners of the building to send out for cost estimates. Steve is looking into the use of solar roof shingles, in place of asphalt shingles. The solar shingles replace solar panels. .lane Dolan is working on the preparation of a planning grant to the Kresge Foundation that would reimburse the LSC for additional reports and tests needed for these special options. Wastewater a er Disposal. John Rent stated that M.ashpee Commons is maxed-out at the moment, but has applied for an increased wastewater discharge permit. John will figure out what the cost would be to the library if the building would be hoofed into the Commons septic system. The LBC also needs to determine what the cost would be for a separate septic system for the new library.A preliminary estimate was approximately$7,'000 per year. FI.1NO Alstl —Dave Burton/Tom O'Neill Torn O'Neill stated that Martha Moore, AGM,M, had prepared a two-page spread sheet for all foundation grants being applied for. The grants are specific to construction and illy. libraries. Torn stated-that Martha is encouraging yrs to "think big". Torn and Martha are currently working on 13 grants, each for over$1,000,000. Some grants are specific to Barnstable County. Martha feels very positive about our chances of receiving some large grants. Georgianna (from Woods Hole) is writing the grants, with coaching from Martha as to the best phraseology to use. Torn stated that by May,.there should be feedback coming in from some of the grants being applied for. Dave Burton announced that Melinda Gallant has prepared a comprehensive fundraising proposal for the LBC. The proposal was distributed to the members. The Library Trustees have reacted favorably to her proposal. It will now be taken to the Board of the Friends of the Library for their approval. The Board will be paging for Melinda's fundraising consultant fees. Melinda is scheduled to begin her services on April' I . Dave Burton stated that he feels strongly that Melinda will help the Library family to achieve its fundraising goals. She sits on the Cape Cod Five charitable Board, and is also a good Mend of Janice Wofford's. In other words, Melinda is well connected" and will be a definite.asset in our efforts to tell the story of the new library to the community. It-Was agreed that Melinda would work on a trial basis for three months, and will continue if the Library family is pleased with her accomplishments. It was felt that Melinda's efforts will dovetail very nicely with the foundation grant effort. she will use Daae Burton's office space for her headquarters. Sheldon Gilbert stated that the fundraising plan would be revised and updated at a future date to reflect the new initiatives discussed by David and Torr.. Dere Burton announced that the Friends of the Mashpee Library website is up and running. Nancy Stafford is developing a printed Newsletter which w1ill be online as well. She hopes to have an issue out in late April. 2 N