9/10/1996 BOARD OF LIBRARY TRUSTEES Minutes

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r BOARD of LIBRARY TRUSTEES SEPTEMBER lo, 1996 PAGE 2 1 I I REPORTS: Friends: Mimi Marsh explained that Teri devoted a great deal of time to the Friends and she needed help. In addition to the fact that she doesn't have help, the library personnel were brainstorming that it might facilitate natters to create a Mashpee Library Newsletter, with two issues a year. Mimi suggested that if they could communicate with more than the present members of Friends, to let it be known what was going on at the library; maybe have a guest writer, this would give us a means to- spread the word. Mimi further explained that she has checked into the possibility of pur- chasing a postage stamp meter. She found that they do not sell them; they were rented. It was explained that if you were using only one zip code, a special rate was offered. Also the library was a non-profit organization. Therefore, if the library rented a postage meter twice a year for mailing the newsletter, it should be affordable. "fieri suggested when the Friends meeting was held at the library, Mimi. bring up '.this subject and try to sign up some people who might be in- terested in writing a small -column. Helene suggested that them were other opportunities -for volunteers other than writing. Through a newletter, you could ask, "Do you have an hour you could donate a couple of times a year to do some of- these small tasks?" Mimi explained that they- were looking for a mems to open doors for people to be library conscious. She felt that they were missing something. As the ` library becomes. larger, perhaps more people would be needed to serve on committees for the library. This will be discussed further at our next meeting and we will see what kind of feed-back we get. Iv OLD BUSINESS: 1. Air Conditioner: Helene explained that one of their air conditioners died in the middle of August. They dicided to go the neer air conditioner route. . Unfortunately at the end of the cooling -season, they were out of stock.. They have had all of the paperwork completed on the' air con- ditioner, but they have no air conditioner. It will be the end of the-month before the air conditioner will be delivered. S o, we have no air con- ditioning in the children's section and back in the workroom areas. 2. Action Flan and Facilites; Helene explained that they had reviewed Eric's (Assistant TownPlanner) draft of the Library section of the Facilities Flan last month. The trustees felt that Eric had done an excellent job. Looking at the size of the facility, our needs and the predicted population expansion over the next number .o f years, -we realized that we were even more undersized thati had been imagined. It appears that the 5,000 sc . ft.- addition that had been considered, would not be enough. The min au m that they would want to add would be , , e were advised would be needed by 2004, The build-out size Eric gave us was 16,085 sq. ft.