7/11/2006 BOARD OF LIBRARY TRUSTEES Minutes

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Melinda then addressed-the follovang updates(Continued) Bricks and benches...Heather advised that she and Sandi met nth Sherry to see where their table will be placed at the Fair. They will be right out front and they asked for balloons or some decoration to draw attention to the table. brochures were given out at the town picnic and there is a display in the library. Also,Heather pointed out that the phone number to the Friends and also the website are on the brochure,but nothing was on the website so Kristin is trying to get it together. Melinda said she will touch base on this with Kristin. Wilk to read...Heather said she and Kelly are going to host this event on September 1 . Big Daddy Whalebuck ...Melinda said this will be available for auction and any profits will go to the Friends for the building fund. Tedi Marsh...Melinda said Fedi will be doing 2 shows on Friday and Saturday at the Cotuit Center for the Performing Arts. One show will be at 5 pm Oaz and the other at 8 pm (Broadway). Melinda will be at both shows on Saturday to sell the CIA's to benefit the Friends building fund but needs more volunteers. Ann MacDonald-Dailey, Nancy Soderberg, ane Nancy Stafford all volunteered to help o Friday. Melinda exited the meeting. Libra Disaster Recovea Plan Bridget Bontrager, Technical Services Librarian,joined the meeting and explained to the Board that the library disaster recovery project has been in the works for quite a long time and even at this point it is a work in progress because information is always changing. Bridget said she has been compiling information on how to approach a disaster and she showed.the Trustees the disaster procedure manual that's been created. Highlights of Bridget's presentation included: Developing the procedure forced Library to evaluate materials and identify what would be more valuable and unable to be replaced. Copies of Mashpee Library Emergency Communieati ns Guide; Mashpee Library Disaster Response Team List; and a Disaster Recovery.Flow Chart from the Mate were given to the Trustees. Copies of these lists are attached to the printed set of these minutes. Fire Department will come to the Library next Fall and do a fire drill, as well as fire extinguisher demo. Also Police Department will come to do a presentation sometime as well. The Trustees asked that they be advised when these elates are set since some of the Board might wart to attend these sessions. Bridget read off a list of supplies that are needed to expedite disaster recovery. Bridget said one of the hardest thugs to put together was contact list for the Board of Trustees. The Trustees ill provide phone and cell phone numbers where they can be contacted. David asked the Trustees to send their contact information to Nancy Soderberg and she ill forward to the Libra. Contact list will be in elene"s office at the Library; at the Fire Depa.r fent; at the Police Department; and at Town Manager's Office. ' d The Trustees thanked Bridget for the excellent job she slid and for her presentation. Bridget exited the meeting.