10/17/2006 BOARD OF LIBRARY TRUSTEES Minutes

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Mashpee Public Library P.O. Box 657 Mashpee, lea 02649 circulation for September 2006 was 10}901 items, giving a year-to-date total of 40,339, Circulation last September was 10,479 items, a difference of 422 items and a YTD of 1,229 items. Business continues to be brisk although we've noticed a slight slog down from summer's pace. I attended a workshop on filling out the financial compliance forms for the M Lc. During that workshop, Diane Carty and James Lonergan introduced and reviewed theguidelines for a neer library donation matching program that the MBLC is initiating. "The purpose of the fund is to enhance public library services by providing a matching incentive program for funds donated to local public libraries for the enhancement of library services beyond those provided through municipal funds." said Robert Maier, M LC Director. The fund has been set up with a $250,000 appropriation to match funds donated to the library. Originally intended as a $.5o on the dollar match, it will be prorated based upon the number of a lic�aants. Libraries must deposit a minimum of $2,000 to a maximum of ■ $100,000 between July 1, 2006 and December 31, 2006in a separate .municipal account controlled by the library. The library and the. torn must provide documentation of the amount in the account. Application forms must be filed by February 2, 200r The library already has a separate donation account so it will be a mafter of verifying the funds in the account as of December 31 st. The town began training on the neer Purchase order system in MUNIS. Janet Burke and l attended an overview of how the system will work. A trainer from II U IS demonstrated creating entries on Mk. NIS. I have practiced on the training database and had a number of questions. Dave DelVecchio, MIS Director, angered my questions but I think additional training will be needed before staff is comfortable creating purchase orders. I think staff needs hands on training to be able to use this system. The torn plans to implement this by the end of October but l think that is a bit optimistic. Budget preparations started this geek. Bridget picked p the worksheets while p p was on vacation. The Town Manager is again predicting a lean year, l would like to brie Bridget u to 3 hours .this year. That is part of the plan to bring a i g g p sting staff to full time before construction begins. This will also improve our IFTE rating which has been one of the lowest on the caper The completed budgets are due to the Torn manager's office on November 20, 2006. 1 will have a draft available at our November meeting. The Ton Manager distributed a memo concerning upcoming holidays. Veteran's Day falls on a Saturday and the town will not be celebrating it on Friday. Town Hall and the Library will be open that day. As vire work a six day schedule, the library will be closed on Saturday and employees scheduled that day will receive