01/12/2000 LIBRARY BUILDING COMMITTEE Minutes

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by the Library. Ms. Powers spoke to the timing issues regarding the Town of Mashpee October Town Meeting and acquisition of State funding. She explained the procedure she would like to use would be to gather information from the Committee and translate that back for approval . The Committee can expect a series of sign-offs during the first three months, the first being the program followed by alternative concepts. She explained the concepts would consist of determining how the site would best be used, and which areas of the existing building should be maintained, how to best keep the library operational, and whether or not to relocate during this period, as well as to provide the costs for each of the various strategies being considered. She also suggested considering the concepts of how the building will look, feel, and function. Based upon the final concept and approval thereof, she will proceed to the last phase of the three-phase study being proposed which would be to develop another gate and approved concept, which would lead to schematics in order to provide reliable budget information. Ms . Powers stated her goal would be to deliver product to the Town, provide a study model, and to provide the deliverables necessary to present to the State in such a manner that will impress the State regarding proposed library services. At this point Ms . Powers deferred to Mr. Lucker, asking him to speak to programming and the type of information he will be seeking. Mr. Lucker apologized for not being able to attend the interview session. He then spoke to the milestone of the October 2000 Town Meeting, noting how important it is that the Committee be prepared to present an Article on the Town Meeting warrant. He explained the Committee would have to acquire a commitment from Town Meeting prior to requesting funding from the State. Mr. Lucker spoke to legislation regarding library funding. It is his expectation that construction grant money will be available around July, August, or September of this year and that the Town should be prepared to seek such funding by submitting a proposal to the State after Town Meeting. He informed the Committee that the State welcomes a three-part funding consisting of their contribution, Town contribution, and funds that have been raised for the library purpose. He suggested the fund raising aspect could be implemented right away. Mr. Lucker suggested obtaining public input for consideration of the project at this point of the process, rather than inquiring after decisions have been made. He suggested the Committee consider circulating questionnaires and surveys, establishing focus groups and/or open meetings during the planning process, as well as to make preliminary plans available -2-