11/18/2008 BOARD OF LIBRARY TRUSTEES Minutes

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We need a Reference Librarian to staff the new Reference Department on the • `i second floor. This is a librarian with spe i rl ed training in information sources, urcesr - rho will assist patrons using the library databases and the adult collection. Volunteers shelvingr returns will heli monitor who is on the second floor and that the area is being used properly. In cases of problems, the volunteers will alert the Referen.ce Librarian and he/she.will actua-Ify deal with the problem. The Teen Room is located adjacent to the Reference area. Students. will nee assistance using the library's resources. The Reference librarian will also supervise the Young Adult-Room to see that the teen users are being respectful of other patrons need for quiet space. In addition, the Reference Librarian will be assisting adult patrons in , how to use the library's Internet stations and will troubleshoot minor hardware problems and will monitor the quiet study areas available for tutoring. In Fiscal 200 8, 1 'rnclud d a d Three Year Outlook as part of my budget submission. The Library Board of Trustees will submit a Town Me-eting Article formally requesting these positions t May Town Meeting based on those . e projections. "During the net three years, the neer fibra will begin co - r construction and will move operations to a temporary location. E aly�at!ng the collection ',i►i'II I�- Ir l with the intent of withdrawing obsolete aten*als. Lesser used materials that are owned by other Cape libraries gill go into deep storage during the construction . phase. Weeding will lessen the amount of storage space needed. We will reduce activities such as children's programs while in the smaller space and will hold larger events at off-site locations that can accommodate larger crowds -that the temporary location. We will be phasing out videocassettes. HS mate6als and concentr to g on DVD and downloadable formats. We have already stoppedurchasin VHS g titles but currently retain those that we own. s patrons move away-from the ir equipment to use that format, e at geed them from the collection. We-gill need a full-time Reference Libranftan and additional assist nce in the expanded -children's department when the new library opens. We gill reassess hove current staffing night be best used In a larger facility. We projected the need for these two positions- based on the larger building, � a growing population and increased usage three dears ago. Based on a completion date of January FY 2010, we are phasing in the positions for half the fiscal year. Garen the accuracy of the projections it should come-as no surprise rise that an increase in staffing,is. now needed.