12/14/2010 BOARD OF LIBRARY TRUSTEES Minutes

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i i i Mashpee Publi . Library 64 Steeple St P 0. Box 657 Mashpee MA 02649 508-539-1435 Circulation for the month of November.2010 totaled 12-1888 items.That exceeded last gear's total of 9,009 by 3,879 items..The m onth ly total increased-4 over the sante time period last year.Year-to'date circulation is 83,343; an increase of 9 over last fiscal year. It's interesting to note that our circulation in August 2009 was 12,381-seven items less than November. What a difference a year and a new building have made. Jane Dolan and I attended the library budget meeting with Joyce Mason, CaroBherman,Terri Cook,. er a Schultz, Dawn Thayer and Kathleen Moore. I had one error in my budget submission. I had enter the total am un-t needed for the 2 part time circulation assistants in the per unit cost.This caused therm to be entered twice. I hadn't realized this until it was pointed out during the meeting. Adjusting that also lowered the materials expenditure amount by about$5..000.The total reduction was about$32,000. or about the cost of filling the reference position half time and filling one of the part time circulation assistant positions. At this point, I think advocating for that approach would best strategy for.getting some help in the upcoming fiscal year. It shows some flexibility on the library's part and lets the town ramp up to adding needed help in a more manageable way. If there seers to be interest on the town side in pursuing that approach, we would further reduce'the reference position by about$18,000 and make an adjustment in the materials expenditures line. Bringing the Reference position up to full time when the financial climate improves could be done by adding additional funding into the budget since the full time position already exists. It would not be necessary to tale the approval back to Town Meeting since it already exists as a full time position. Most of the discussion centered on the staffing issues..Thom were some brief questions about the energy costs and if the amount budget was sufficient. we are almost at the halfway point of the year:So far the a mo unt looks adequate but we've yet to go through January--February.They tend to be the most expensive months because of the heating costs associated with colder weather. We have been discussing plans to start up some Young Adult programs, paid for by a donation from Bose Shanker. Kathy Mahoney has been working ing n this project for us. Her background as a young adult librarian has proved to be very valuable to us. Working through the school superintendant's office, I received permission for Kathy meet with Sheila Arnold, Principal of Mashpee Middles School and Bari LaPointe, Mashpee High School Librarian. Kathy recently met with both of thea~to brainstorm ways that the library could collaborate with the schools to reach potential teen patrons.This age group,is the most ;