10/11/2011 BOARD OF LIBRARY TRUSTEES Minutes

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l • Permission to use Library Meeting Rooms may be withheld from Users that have failed to comply with the Meeting Room Policy and from any User that damages the room, carpet, equipment, or furniture, or related facilities or causes a disturbance. INDEMNIFICATION & INSURANCE • All Library Users (with the exception of Library of Town employees or agents engaged in Library or Town business) using any of the Meeting Rooms shall sign a Waiver of Liability by which such Users agree to indemnify and hold the Board of Library Trustees, the Town of Mashpee, and all Library/Town officers, employees or agents harmless from and against any and all costs, expenses, damages, losses, claims, and liabilities, of whatever nature, incurred directly or indirectly as a result of use of a Meeting Room or related Library facilities. Such costs, damages, losses, claims, and expenses shall include, without limitation, any damage to the Meeting Room or any other part of the Library building or grounds; the cost of employee overtime, if occasioned by,the use of the Meeting Room; the cost of police protection, if deemed necessary, incurred by the Board of Library Trustees; and any claim asserted by any third party against the Board of Library Trustees,the Town of Mashpee, and/or their officers, employees or agents on account of any alleged injury causally related to the meeting,together with defense costs including reasonable attorneys' fees. • The Waiver of Liability shall also constitute a waiver and release by the Library User and each of its members of any claim against the Board of Library Trustees, the Town of Mashpee, their respective officers, employees or agents, with respect to any injury to persons or damage to property suffered by such User or any of its members or invitees during or as a result of the use of the Meeting Room. • The Board of Library Trustees reserves the right to require any reservation applicant to supply a certificate of insurance, from an insurer licensed to do business in Massachusetts, in such amount and in such form as the Board of Library Trustees may deem appropriate; such amount not to exceed $1 million, naming the Board of Library Trustees and Town of Mashpee as an additional insured, and covering damage to the Library building, grounds and other property and injury to persons, including death, occurring during, in relation to, or as a result of any program or meeting permitted at the Library. Such certificate shall evidence that the insurance it represents may not be cancelled except on at least ten(10) days' written notice to the Board of Library Trustees. In the event of such cancellation, the related meeting reservation shall be cancelled unless the group forthwith substitutes a substitute insurance certificate meeting the aforesaid requirements. 5