4/1/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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space is scheduled to be ready for mid-May. The date will be finalized tomorrow at a site meeting at 10 AIS. Catherine Laurent stated that they are still looking at the decision as to whether or not to tear down the library before finalizing a contract with the builder. Helene DeFoe stated that the temporary library space will be reduced from the current Zoo square feet down to 3200 square feet. In view of this, space allotment for two bathroom facilities will need to suffice. There will not be separate staff bathroom Both cost and space issues are involved here. Approval of invoices for PaymenVUpdated Project Budget Janice Mills moved that the Committee approve the payment of$12,750.00 to Pomro Associates. Kevin Shackett seconded the motion, All approved. 1111 STATION #2. Review of eon truttion schedule. Catherine Laurent reported that the construction i ahead of schedule by 3 weeks. Steve Cook stated that there are' Meekly meetings conducted at the site. Review of change orders There were four new changq order items: 1 addition of keyless entry hardware at interior door of lobby a@ $1,297.00. The first door entering the lobby has keyless entry. The second door going from the lobby to the interior is not currently similarly equipped, and should be in order for the system to work. 2 addition of remote transmitters and receivers for each overhead door @ $965,00. ' 3 additional conduit from the electrical room to the exterior door of the Adria. Entrance $802.00 4 redesign of the slab at the overhead doors to accommodate to a Y2" elevation deference between the exterior concrete apron and the interior apparatus bay slab @ $2,174.00. Catherine Laurent stated that the keyless less entry system will be monitored; in the event any fobs used for entry are lost, they are rendered useless. ` k Discussion followed on , regarding the necessity for the redesign of the slab at the ,overhead doom, the cost of the redesign, and whether the Committee should be responsible for bearing the cost. Some members felt the redesign was unnecessary, most of the commfttee felt that the Architect should bear the costa Cathedne Laurent commented that tt was an item that was overlooked on the original plans and should have been included, and stated that in either case the committee would end up paying for ft. Catherine Laurent stated that Joyce Mason had approved the change order. The committee was in agreement that change orders should be approved by the Planning and construction Committee, pind not the Town Manager. Irving Goldberg commented that all of the liftle change order costs begin to add up over the life of the project, and this is how you arrive at'the point of 1% of the cost estimate, by not accepting every"it's nice to have" item that comes along. 2